Executive Administrative Assistant

As an Administrative Assistant, you will oversee day-to-day office operations and be responsible for supporting the areas of Accounting, Operations, Sales, Receiving, Shipping, Purchasing, Project Management, and Inventory Control as well as providing executive assistant-level support for the CEO. Other Job Responsibilities will include:

• Receiving, Packing, & Shipping of parts as needed.
• Maintenance of a Web-Based Reporting & Inventory Management System (AssetCaster)
• Completion of Purchase Orders
• Completion of Daily, Weekly, & Monthly reports
• Completion of Special Inventory Management Projects
• Scanning of Inventory Received Parts as needed.
• Answering the main phone line, route calls appropriately, and greet guests.
• Coordinate and stock physical facilities; kitchen/break areas, equipment and office supplies, and serve as main point of contact for office maintenance and related issues
• Entering data into programs such as excel, Asset Caster, and other internet sites
• Perform other duties as assigned.

Qualifications you need to have:

• Intermediate to advanced-level knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Internet and technology savvy; must be capable of quickly learning and utilizing multiple databases and websites and performing online research.
• Knowledge of clerical and administrative procedures and systems such as filing, record keeping, e-mail, & management of documents and records.
• Excellent interpersonal, customer service and communication skills.
• Strong work ethic, ability to multitask and adjust to changing schedules and priorities with ease.
• Excellent organizational skills, attention to quality and ability to maintain confidentiality.
• Possess a professional presence suitable for direct client interaction by telephone or in-person.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Ability to Relocate:

• Youngstown, OH: Relocate before starting work (Required)

Work Location: In person