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SalaryDo you want to work for a global company that creates remarkable experiences through people, products, and food? If you want to be part of a rewarding People First culture that values relationships, trust, and taking the long view, then this is the place for you. Henny Penny was named the 2021 Dayton Business of the Year for many good reasons. Read on to learn more!
As an Executive Administrative Assistant, you will directly support one or more C-suite executives. Your responsibilities will include complex and confidential assignments. Managing complex schedules, organizing high-level meetings, handling sensitive information, and representing the executives to internal and external stakeholders. Compiling and analyzing data and preparing reports/recommendations for actions by the Executives you support.
What We Offer:
- An opportunity to work for a company that is 100% employee-owned. As an employee-owner, you will be enrolled in our employee stock ownership plan (ESOP) program following one year of service. This is a qualified retirement plan that is separate from your 401k and consists only of Henny Penny shares that will be paid out when you retire (or when you leave the company, but we hope you’ll stay)
- Annual company performance bonus in addition to base salary
- Flexibility to work from home 2 days per week
- Defined career paths so you’ll always know what’s next and what steps can get where you want to go
- Professional development opportunities including tuition reimbursement and unlimited free access to LinkedIn Learning courses
- A competitive benefits package including medical, dental, vision, 401(k) with company match, PTO, and paid holidays
- Expanded onsite wellness clinic offering preventive care services such as wellness screenings, annual physicals, and related lab work at no cost to employee-owners
- Achieve total well-being at our new Wellspring and Owners Hall facility, featuring 24/7 fitness center with a wide variety of cardio and strength training equipment. This facility reflects our continuous evolution in supporting our valued employee owners.
- Activities including department outings, holiday parties, and our annual company-wide Thanksgiving Dinner
What You'll Be Doing:
- Respond to emails, calls, mail, and other inquires on behalf of the Executives using the latitude given to them by the Executives.
- Proactively identify potential issues and roadblocks for the Executives schedule using advanced negotiation, decision making and complex critical thinking skills to remove barriers and implement solutions.
- Recommend, promote and ensure efficient, effective operations administratively within and across the Executive offices they support.
- Monitor and maintain recordkeeping systems, including highly sensitive and/or critical administrative and financial data.
- Oversee input of specific data on behalf of the Executive(s) they support. Monitor data validity and compile, print, and distribute periodic reports and other information as appropriate.
- Evaluate, recommend and implement process changes or upgrades in administrative procedures within and across the areas they support as appropriate.
- Plan and coordinate meetings for Executives and teams they support including HP ELT and HP Board.
- Coordinate and schedule travel, meetings, and appointments for the Executives they support. Completes expenses at the conclusion of travel.
- Develop and deliver clear, concise, accurate and professional verbal, written, and electronic communications.
- Work in collaboration with multiple HP internal and external departments and organizations to establish an annual calendar of events, meetings and engagements that require the attendance of the offices and Executives they support.
- Manage multiple and sometime conflicting priorities; attention to detail required and demonstrated ability to ensure the highest level of professionalism and respect for confidentiality.
- Manage, plan, schedule, and take minutes for all meetings of the Executives and areas they support.
- May serve as a mentor for other Administrative Assistants.
- Consistently demonstrates company values and expected behaviors.
- Performs other duties and special projects as assigned.
What We're Looking For
- Bachelor’s Degree or equivalent experience, Master’s preferred.
- 7+ years of Administrative Assistance experience interacting with high level executives and staff.
- Advanced Proficiency in Microsoft Office suite
- Demonstrates a high level of competence and expertise with various software and technology platforms.
- Demonstrated ability to manage confidential and sensitive information with discretion.
- Excellent judgement and critical thinking skills in a sensitive and high-profile environment.
- Strong writing skills to compose and prepare executive reports, documents, and presentations.
- Ability to provide input into policy decisions and to mobilize resources to produce desired business results.
- Exceptional oral and written communication skills.
- Strong conflict avoidance/management skills as well as the ability to prioritize and hold individuals accountable when needed.
- Self-directed, proactive and able to anticipate needs with the ability to take initiative.
- Can manage ambiguity and deal with issues and concerns as they arise.
- Ability to interact with all levels of internal and external constituents.
- Knowledge scheduling, budgeting, purchasing and HR/Technology administration systems.
- Ability to perform responsibilities within determined time frames with a high degree of accuracy.
About Us
We’re known in our industry for making the best commercial food equipment in the world. Every day, millions of people eat in restaurants operating Henny Penny equipment. We’re a behind-the-scenes engine in the world’s most demanding kitchens, including long-term partners like McDonald’s, Chick-fil-A, KFC, and Wendy’s. We’re 1,000+ employee-owners who thrive by living a People First mission: to support employees in becoming the best version of themselves both personally and professionally.
We recently completed the largest expansion in our history with the addition of 150,000 square feet on our Eaton campus. This expansion drives development of the world’s most reliable, easy-to-use equipment with an innovative new space for global research and development. We have several collaborative spaces for our project teams, a dedicated electrical engineering lab for our hardware and software engineers, a full model shop for rapid prototyping, and a brand-new test lab that has 300 feet of hood space to test new equipment on our product roadmap. On top of that, we have a new state-of-the-art kitchen for our food science group to meet with our customers, understand what they need, and then dial in our equipment to help them make legendary menu items.
Henny Penny is an Equal Opportunity Employer. Qualified applicants are considered without regard to race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, physical or mental disability or handicap, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), marital status, veteran or military status, sexual orientation, genetic information, gender identity or expression (including transgender status), or any other characteristic protected by applicable federal, state or local laws.
