Executive Administrative Assistant (Lht)

Position: Executive Administrative Assistant (LHT)

Location: Middletown, PA

Type: Full-Time

Schedule: Hybrid

Position Summary

Lucknow-Highspire Terminals (LHT) is seeking an Executive Administrative Assistant with a can-do attitude to join our team! In this multifaceted role, you will wear many hats with an emphasis on providing administrative support to our executive team, overseeing the seamless operations of our office, and ensuring a well-organized, efficient, and welcoming work environment for employees and guests.

This position offers a hybrid work schedule that requires a minimum of 1 day in the office (Wednesdays), and an option to work from home the remainder of the week. Note that work schedules and office reporting requirements may change from time to time based on when executives travel into the office, and on business needs.

Executive Assistant Responsibilities

• Provide high-level administrative support and assistance to executive team
• Manage and maintain executive calendars through Outlook
• Schedule, prioritize, and coordinate internal and external meetings, including communicating all relevant details to participants
• Oversee travel arrangements and logistics for executive team
• Prepare executives expense reports, ensuring accuracy of account code designation
• Coordinate various team events and offsites, including details such as catering, entertainment, transportation, location, invitee list, equipment, etc.
• Support the creation of marketing materials and manage other company marketing content
• Assist in the planning and execution of community engagement initiatives
• Handle phone, email, and postal mail inquiries as needed and respond appropriately
• Assist with special projects and research, including preparing summaries and reports

Office Manager Responsibilities

• Oversee the day-to-day administrative operations of our office
• Maintain a comprehensive inventory of office supplies and equipment
• Cultivate and manage relationships with office-related vendors and suppliers, including negotiating contracts and agreements to secure cost effective solutions to office needs
• Oversee and coordinate property maintenance and repairs
• Manage office space, layout, and seating arrangements
• Assist in creating and managing the office budget, monitoring expenses on an ongoing basis
• Develop ad hoc financial and operational reporting as needed

Qualifications

• High School or GED equivalent required, Bachelor’s degree preferred
• Minimum of 5+ years of prior administrative experience preferred
• Outgoing, upbeat personality with the ability to juggle tasks and priorities with ease
• Meticulous attention to detail
• Demonstrated proficiency in Microsoft office Suite (Word, Excel, Outlook, PowerPoint
• Strong communication (written and verbal) skills
• Excellent time management skills
• Ability to deal sensitively with confidential material

About Gulf & LHT

Gulf Oil, a private equity portfolio of ArcLight Capital Partners, has been a recognized brand in energy since 1901. Currently headquartered in Wellesley Hills, MA, Gulf Oil is a diverse and growing midstream company.

This position is specific to our Lucknow-Highspire Terminals LLC (LHT) business. LHT is a terminaling and wholesale petroleum products company based in Middletown, Pennsylvania with operations including 11 terminal locations and over 9 million barrels of storage in Pennsylvania. LHT provides integrated terminaling, storage, and related services in the storage, distribution, and marketing of light refined petroleum products, and renewable fuels.

Our employees have outstanding expertise and experience in all areas of energy, fuel, and logistics and we are focused on hiring and developing the best talent to help us move forward. Come join us!

Gulf Oil is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, disability, protected veteran status,citizenship status, or any other legally protected status.

Gulf Oil does not accept unsolicited Agency resumes. The Company will not pay fees to any third party agency or firm that does not have a signed "Employment Agency Agreement" already on file with Human Resources.