Address
Form of workExecutive Administrative Assistant - Legal
- 16792
- 243 SHEETZ WAY
- CLAYSBURG, Pennsylvania
- Full-Time
- On-Site
Job Description
OVERVIEW
Provide comprehensive executive level administrative support to the Vice President/General Counsel and other senior managers in the Legal Department, (the Attorneys). Acts as the first point of contact for the Attorneys’ day to day activities, schedules, meetings, and other requests. Coordinates a variety of high-level, confidential and sensitive internal and external communications relative to the Attorneys’ responsibilities.
RESPONSIBILITIES (other duties may be assigned)
1. Provides comprehensive executive level administrative support for the Attorneys, ensuring the highest level of discretion.
2. Coordinates of a variety of high-level, confidential, and sensitive internal and external communications relative to the Attorneys’ responsibilities: prepares draft emails and other correspondence for the Attorneys; prepares key documents for signature, comments, decision, or action; compiles and coordinates data for a variety of complex reports, presentations, and oral/written communications; creates and/or adapts reports and presentations for the Attorneys; organize and prepare relevant briefing or background materials for the Attorneys in preparation of meetings.
3. Acts as first point of contact for Attorneys’ activities and events; manages Attorneys’ and department calendar(s) including scheduling appointments and meetings, and independently resolves conflicts; manages projects and events, coordinates travel arrangements, meeting logistics, equipment purchases, and budgetary expenditures; supports company and department employee events through project management, event execution, and on-site support as necessary.
4. Develops and maintains positive liaison relationships with various internal and external customers including employees, executives, board members and the general-public.
4. Develops and maintains positive liaison relationships with various internal and external customers including employees, executives, board members and the general-public.
5. Takes responsibility for the receipt, tracking and processing of invoices.
6. Maintains department monthly financial statements.
QUALIFICATIONS
Education
- High School diploma required
- Associate’s degree in related field preferred
Experience
- Minimum 3 years’ experience in administrative/legal support of senior level management required
- Relevant Sheetz experience preferred
Licenses/Certifications
- None
Tools & Equipment
- General Office Equipment
Other
- Ability to travel when necessary for completion of job responsibilities
ABOUT SHEETZ:
Since 1952, Sheetz, Inc. has served up top-tier convenience and customer service to its communities at the intersection of food and convenience. The family-owned company continues to experience limitless growth resulting in over 675 locations in Pennsylvania, Ohio, Virginia, West Virginia, Maryland and North Carolina (Michigan coming soon!).
Our mission at Sheetz has been to meet every need of a customers on-the-go, from gas to snacks and everything in between. Of course, things have changed over the course of over 70 years. We like it that way, because we understand that innovation is the key to good business. Life is faster and busier, and customers expect us to be there when they need us most. One thing that always will remain the same is our commitment to Total Customer Focus, valuing and embracing our employees at a high-level, and supporting the communities in which we operate.
Our mission at Sheetz has been to meet every need of a customers on-the-go, from gas to snacks and everything in between. Of course, things have changed over the course of over 70 years. We like it that way, because we understand that innovation is the key to good business. Life is faster and busier, and customers expect us to be there when they need us most. One thing that always will remain the same is our commitment to Total Customer Focus, valuing and embracing our employees at a high-level, and supporting the communities in which we operate.
