Executive Administrative Assistant

Job Description:

The Executive Administrative Assistant performs various administrative, operational, and financial tasks. In addition to supporting the Chief Executive Officer, duties include supporting Executive Leadership members, scheduling, preparing agendas and documenting corresponding meeting minutes, and supporting the Administrative Office's general administrative activities.

This role requires the ability to manage multiple priorities in a fast-paced environment. Exceptional oral and written communication skills will establish boundaries, achieve buy-in, and model a professional but welcoming tone. The ability to remain highly organized in an environment that requires flexibility to achieve evolving demands in the services we provide is essential. Mastery of Microsoft Office products and familiarity with Social Media and marketing tools will be an asset in this role.

The Executive Administrative Assistant will ensure the efficacy and efficiency of day-to-day operations, and reduce and streamline administrative tasks for executive and senior leaders. No workday is ever the same, and there are countless opportunities to support critical needs within our community and develop long-lasting and meaningful connections.

Essential Functions:

• Compile and disseminate information as requested by the CEO and members of Executive Leadership.
• Oversee the daily functions of the Administrative Office and provide support at the Executive Leadership level.
• Prepare correspondence, memorandums, presentations, and miscellaneous reports.
• Prepare the CEO for a variety of key/important meetings, presentations, discussions, etc., by researching and gathering critical information, preparing briefs, outlining remarks, drafting presentations, developing agendas, conducting follow-up, and updating the CEO on the status and details of critical and sensitive matters.
• Manage the CEO's schedule and calendar and coordinate shared meetings with Executive Leadership, Management, Board of Directors, Partners, and Stakeholders.
• Monitor correspondence and requests, reviewing with the CEO to appropriately triage, address, and respond as appropriate; prioritizing items of critical importance.
• Coordinate travel arrangements including transportation, lodging, meals, and agendas for the CEO and other members of Executive Leadership.
• Monitor the status of project deliverables from design to execution, as assigned.
• Coordinate and attend meetings and special events as required; prepare agendas and record, transcribe, and distribute minutes as requested.
• Track and maintain Key Performance Indicators (KPIs) and To-Dos documentation.
• Support activities for advocacy, legislative engagement, and community outreach as assigned.

Education and Experience:

• Bachelor’s Degree preferred
• 4+ years’ experience providing progressive administrative support to organizational leadership.
• 2+ years' experience collaborating or leading broad special projects or assignments.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.