Executive Administrative Assistant

Overview
GovCIO is seeking an Executive Assistant to support day-to-day operations of our National Institutes of Health client located in Bethesda, MD.
Responsibilities
Provides administrative support. Under the direction of the supervisor, helps move projects towards completion by performing office administration tasks, which typically include scheduling, correspondence, coordination, documentation, and collaboration. Responsibilities include:

• Performs project and office administration tasks, which typically include production and distribution of collateral, file management, data collection, report creation, proofreading, research, developing and maintaining project deliverables, and team collaboration.
• Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks, and responding to written communications.
• Receives, screens, logs and routes correspondence, attaches necessary background information and maintains follow-up system for action and deadlines.
• Review outgoing correspondence for executive level's approval and alert writers to any conflict with the file or departure from policies or executive level's viewpoints; make recommendations to resolve problems that might arise.
• Independently, establish appointment priorities, and reschedule or refuse appointments or invitations.
• In the executive level's absence ensure that requests for action or information are relayed to the appropriate staff furnished in timely manner; decide whether executive level should be notified of important or emergency supervisory levels with several subdivisions at each level.
• Review and summarize the content of incoming materials, specially gathered information, or meetings to assist executive level. Coordinate the new information with background office sources. Draw attention to important parts or conflicts.
• Coordinate the preparation of a variety of items such as travel requests, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, correspondence, reports and various forms.
• Coordinate with other offices as needed to track and ensure that committee management tasks are complete. Coordinate the printing and conversion of paper documents to electronic files.
• pdate/maintain shared calendars.
• Coordinate meetings and workshops; schedule conference rooms and conference lines.
• Maintain office records for supervisor.

Qualifications
Bachelor's with 8+ years (or commensurate experience)
Required Skills and Experience

• Minimum 3 years of experience as an Executive Assistant
• Demonstrated experience in the above-described task responsibilities or highly similar responsibilities
• Must possess strong written and verbal communication skills
• Must be highly proficient in Microsoft Word, Excel, and Outlook
• Demonstrated independent problem-solving skills
• Confident and comfortable meeting tight deadlines under executive-level scrutiny

Preferred Skills and Experience

• Clearance Required: Must be able to obtain a NIH public trust clearance. This clearance requires a basic background check along with either U.S. Citizenship or having resided in the U.S. for at minimum three of the past five years with a work authorization.
• Experience providing executive assistance in a government organization is preferred
• Experience working in a science- or health-related organization is a plus

Company Overview
GovCIO is a team of transformers-people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.
But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.
Posted Pay Range
The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an "at-will position" and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.
Posted Salary Range
USD $84,000.00 - USD $94,000.00 /Yr.