Executive Administrative Assistant and Preschool Assistant

Location: Marietta Ohio

Hours: Mon-Fri 7:30 - 3:30 PM, 12 months a year with holidays and paid vacation

Pay : Competitive

Benefits: Competitive

Minimum Requirements:

• High School Diploma
• Previous Experience Desirable
• Experience with operational office management desired
• Must be detail oriented and able to multitask
• Confidentiality and Professionalism required
• Proficient in use of Microsoft, Google, and Excel
• Collaborative and teamwork oriented
• Strong communication skills

Responsible to: Superintendent

Responsibilities:

• Manage the day-to-day operations of the Marietta office
• Assist in greeting visitors and answer questions or direct them to the appropriate person.
• Receive messages and assume responsibility for responses and relaying all messages to/from staff and public.
• Distribute mail and other correspondence and answer routine mail.
• Operates essential office communication systems, including greeting public, monitoring staff schedules and conference room scheduling.
• Assist when necessary posting vacancies on ODE Jobs, newspapers, etc. and arrange interviews for employment candidates.
• Assist teachers and paraprofessionals in filing applications, licenses, and background checks and answer all questions, pertaining to licensure.
• Keep accurate licensure records and transcripts on all OVESC and district staff.
• Fingerprint as needed and provide a monthly statement to the treasurer's office.
• Compile substitute teacher list and distribute to local school districts each month and add to the governing board agenda.
• Prepare and distribute school personnel directories.
• Maintain and update preschool tuition database, monitor payments, and all associated information with preschool tuition.
• Enter preschool students in EMIS (including entering test scores, attendance, etc.)
• Enroll preschool students into classes and notify families, staff and districts.
• Make deposits as necessary.
• Update OVESC Emergency Operations Plan and assist local districts in updating their plans to include OVESC classrooms.
• Assist and manage special projects for the leadership team.
• Such duties as assigned by the OVESC Superintendent.

Job Types: Full-time, Contract

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person