Address
Form of work
SalaryTITLE: Operation/Administrative Assistant
POSITION TYPE: Contract
LOCATION: Mountain View, CA
Pay Rate- $38/hr. on W2
Job Description:
WHO we’re looking for:
We are looking for an Operation/Administrative Assistant to join our team.
Role and Responsibilities:
- Liaise with executive and senior Administrative Assistants to handle requests and queries from executive managers
- Handling administrative requests and queries from executive managers
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
- Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
- Organize travel arrangements for executive managers
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Prepare and monitor invoices; Write and distribute email, correspondence memos, letters and forms
- Update and maintain office policies and procedures
- Provide general support to visitors; greet and sign in visitors, guide them to the appropriate location and make them feel at home
- Plan meetings and take detailed minutes when needed
- Preparation of regularly scheduled reports (Monthly Newsletter, etc.)
- Manage and organize the team schedule using Outlook Calendar
Required Experience and Education:
- Bachelor’s Degree in finance, business administration or equivalent.
- Prior experience as an Administrative Assistant and/or multilingual (Korean) candidate is a plus.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular).
- Working knowledge of office equipment, like printers and conference systems.
- Experience with CRM platforms such as Salesforce.
Job Types: Full-time, Contract
Pay: $30.00 - $38.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Korean: 3 years (Required)
Ability to Relocate:
- Mountain View, CA: Relocate before starting work (Required)
Work Location: On the road
