Event Coordinator

EVENTS BY RHC IS A BOUTIQUE OFF-PREMISE CATERER BASED IN NEW YORK CITY.
Events by RHC is looking to hire a EventCoordinator:

Job Summary:
Serve as support to Event Directors from first contact through event execution processes. Assist Event Directors in standardizing and maintaining all event processes. Serve as liaison between sales and event services, service, culinary, and other departments for client event purposes. Assess the big picture of events and analyze all orders to determine if they are event ready.

Key Responsibilities and Accountabilities:

• Generate work orders in CaterXpert for events, and update changes as they occur.
• Communicate with all departments on premise to ensure that all items and details are relayed in all work orders.
• Import Dry Packs for all events under Equipment and Disposables tab in CaterXpert.
• Create and submit rental orders to Party Rentals, Broadway, Smith, etc. for all event types.
• Review all work orders for accuracy and completion.
• Serve as a liaison between Event Directors and various departments in establishment.
• Attend events when needed to manage staff and assist Service Director.
• Apply for COI?s and liquor permits as needed based on venue requirements.
• Review CaterXpert calendar and work with Director of Sales to verify all event information is ready for weekly review at Production Meeting.
• Send weekly pipeline email to Sales Department for the upcoming production meeting
• Send email invitation and agenda for weekly Production Meeting.
• Attend and take notes at weekly Production Meetings.
• Work with Director of Visual Presentation (or equivalent) to create event signage.
• Send Daily Shop Drop email to inform kitchen and warehouse of rental items coming into the building.
• Create weekly display menus for Meta?s food and beverage offerings in coordination with the Kitchen, relay them to the Graphic Design department for formatting and print and distribute to the Meta onsite team as directed.
• Organize and manage staff uniforms for events.
• Organize and manage walkie-talkies for events.
• Various related tasks as assigned.

Job Requirements:

• Must have strong inter-personal and guest services skills
• Detail-oriented with particular strengths in time management, multi-tasking, analyzing and organization
• Strong computer skills, especially in Excel, Outlook, and Adobe, are required
• 2+ years? experience in event industry preferred