Event Production Coordinator

Our Story
THE WELL is your one-stop shop for wellness. We integrate modern medicine and ancient healing, focusing on whole-person care. Our services, products and experiences address the physical, mental and spiritual aspects of well-being to help you feel your best. We started THE WELL to help you make wellness part of your every day — whether it’s kicking off a meditation practice or tackling a chronic health condition. Whatever your path may be, we’re here to guide you.

The Role
We are seeking an experienced and passionate Event Production Coordinator for THE WELL New York. If you have a passion for production coordination, a strong desire to work in a fast paced environment, and are looking for a new and exciting career opportunity we want to hear from you. The Event Production Coordinator plays a vital role in offering exceptional customer experience to our clients, while keeping event details organized for our operations and culinary teams. This position requires professionalism and elevated urgency to assist with the production of private events at THE WELL. In this role, the Event Production Coordinator will be responsible for overseeing Day of Event production and is required to be on site for all events.

Admin Responsibilities

• Support Event Sales Manager to organize and execute event details with internal teams, F&B and Operations.
• Support all aspects of Event Production leading up to the event, keeping Run of Show up to date - e.g. coordinate storage, staffing, logistics, layout, and F&B placement.
• Liaison between internal teams.
• Respond to guest inquiries by email/phone.
• Other duties as assigned.

On Site Production

• Greet clients and assist vendors and provide an exceptional client services experience.
• Support set-up and breakdown of the space, move furniture, etc.
• Assist with all guest related needs and proactively solve issues that may arise during the event.
• Maintain an accurate billing of incidentals which may incur on the day of the event, e.g. additional F&B or services.
• Ensure smooth and consistent event operations.

The Person We Need

• Flexibility with schedule based on needs of the clients and vendors. Must be available Tuesday-Thursday.
• Must have hospitality experience
• General knowledge of banquet food service standards and techniques.
• Ability to work in a fast paced environment.
• Must possess excellent communication skills, both verbal and written.
• Exceptional time management and organizational skills.
• Proficient experience with Microsoft Office and TripleSeat.
• Ability to stand for long periods of time, bend, stoop, turn, lift, walk, and carry and lift up to fifty (50) pounds.

Benefits | Perks

• Eligible Full-Time Team Members offered a comprehensive benefits package including Medical, Dental, Vision & Supplemental Voluntary Insurance Plans
• Full Time & Part Time Paid Time Off
• 401K
• Commuter Benefits
• Paid Maternity & Paternity Leave
• Perks, Gym & Multiple Service & Retail Discounts
• Support Circles, Professional Development Workshops, & Employee Assistance Program