Catering & Events Coordinator

Company Overview:

At Episcope, we are committed to fostering a culture that reflects our core values and philosophies. We strive to deliver exceptional client experiences through meticulous attention to detail and operational excellence. 

Job Summary:

We are seeking a proactive and detail-oriented individual to join our team as a Catering and Events Coordinator. In this role, you will work closely with the Sales Director and Manager to ensure the seamless execution of catering and event administrative duties, operational strategies, and daily tasks. You will play a crucial role in the coordination and execution of all catering and event-related activities, while also overseeing third-party vendors and maintaining our technology platforms.

Key Responsibilities:

1. UpholdEpiscope’sculture,values,andstandardsdirectedbythecompany.

2. AssistSalesDirectorandManagerineventplanning,administrativetasks,and

   strategies.

3. CollaboratewithSalesDirector,Manager,andManagementoncateringandevent

   preparation.

4. Coordinatethird-partyvendors,rentalsupplies,andstaffing.

5. Utilizecompanysystemsconsistently(Tripleseat,Toast,Sevenrooms).

6. Schedulesitevisitsandconducttours.

7. Managenon-privatebookings,happyhours,andlargegroupinquiries.

8. Followupwithleadsforfeedbackandassistance.

9. Supportcateringeventexecution,includingsetup,staffing,andlogistics.

10. Develop catering-specific promotional materials and strategies in collaboration with

    the marketing team.

11. Prepare catering contracts, invoices, and other administrative documents

    accurately.

12. Conduct market research to identify catering opportunities and industry trends.

13. Maintain positive client relationships and respond to post-event feedback and

    inquiries.

14. Serve as Banquet Captain for private events and coordinate with maître’d for event logistics.

15. Create and update food and beverage menu cards for catering and stationed items.

16. Record payments accurately in Toast to reflect Tripleseat transactions.

17. Send invoices and thank-you notes promptly via Tripleseat after events.

18. Offer proactive recommendations for ongoing operational improvements to Sales

19. Manager and Director.

20. Ensure catering equipment is organized, maintained, and inventoried properly.

21. Attend weekly planning meetings to facilitate organization, operational excellence, and communication.

Qualifications:

1. Previous experience in catering, events, or hospitality preferred.
2. Strong organizational and multitasking skills.
3. Excellent communication and interpersonal abilities.

4. Proficiency in using technology platforms such as Tripleseat, Toast, and

5. Sevenrooms

6. Flexibility to work evenings and weekends as required.

Benefits:

1. Competitive Wages

2. Complimentary Dining

3. Monday-Friday work week

4. Opportunity for growth