Event & Administrative Coordinator (Corporate Setting, Previous Experience Required) - Pt

Part Time - Association & Event Coordinator (20-25 hours per week)

Association Development Services (ADS) is in search of a hardworking and enthusiastic person to join our team in our Melville office. The individual would manage the day-to-day operations of small/mid-sized trade associations as well as plan and attend meetings and events.

About Us:

ADS is an association management company that provides a vast array of services to our clients, from financial management to event planning and membership growth. We stand out from our competitors because we take a business-minded approach to association management; we focus on cultivating meaningful relationships with our associations and their members as well as providing financial stability and strong branding.

As an Association & Event Coordinator, you would assist with the day-to-day operations of small/mid-sized trade associations, as well as the planning and execution of meetings and events. You would directly correspond with association general members and board members, so strong written and verbal communications skills are a must.

Why ADS?

• Join a supportive and dynamic small office environment where your work matters.
• Develop as a leader and manager, with potential for growth within the company.
• No two days are the same! You will gain experience in membership development, meeting and event planning, and financial management/planning.

Responsibilities will include, but are not limited to:

• Billing, collections, and processing of payments.
• End-to-end planning and management of meetings and events, such as board meetings, membership meetings, educational training, golf outings, and networking events.
• Regularly review and have a thorough understanding of all requirements for upcoming events and educational training.
• Coordinate services for events, such as facilities, catering, signage, displays, and printing.
• Continually observe, direct, and assist staff where necessary during the entire event.
• Attend and provide on-site support at meetings/events, as needed, outside of normal business hours.
• Manage day-to-day office administration, which includes answering phones and responding to emails.
• Compose and proofread technical letters, emails, memos, etc.

Requirements:

• Bachelor’s or Associates Degree
• 10+ years of administrative experience
• 3+ years corporate event planning
• Proficient in Microsoft Office Suite (including Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Ability to work both independently and in a team
• Extremely well organized and detail-oriented
• Critical thinker / Leadership qualities
• Dependable with a strong work ethic

Optional (preferred):

• Experience with QuickBooks, AFFINIPAY and/or PayPal
• Experience with YourMembership or another association management platform

Job Type: Part-time

Pay: $22.00 - $30.00 per year

Expected hours: No less than 20 per week

Schedule:

• Monday to Friday

Experience:

• Corporate Event Coordination: 3 years (Preferred)
• Administrative: 3 years (Preferred)

Ability to Relocate:

• Melville, NY 11747: Relocate before starting work (Required)

Work Location: In person