Entry Level Administrative Assistant

Overview:
Cepa Ventures is a newly established organization centered around families and dedicated to nurturing mental health and wellbeing within our community. Through a versatile approach, from family initiatives to diverse ventures and community-driven programs, we aim to cultivate an atmosphere where every individual is esteemed, supported, included, and empowered.

At Cepa Ventures we are seeking a highly motivated, organized, passionate, and dynamic Administrative Assistant to join our newly created team. This position offers an excellent opportunity for growth and development in the administrative field while contributing to the operation of our family life center and assisting the director in various projects and initiatives.

Responsibilities include, but are not limited to:
- Provide administrative support, including data entry, filing, and document management
- Maintain accurate records and databases related to program participants and resources.
- Coordinate and schedule appointments, meetings, and events, handling correspondence and travel arrangements
- Assist in the planning and execution of workshops, events, and programs aimed at promoting family wellness.
- Greet visitors, offer support to clients and visitors, both in person and over the phone and email, and provide excellent customer service
- Answer phone calls and direct inquiries to the appropriate person or department
- Maintain office supplies and inventory, among other tasks
- Provide personal assistant support to executives as needed
- Maintain confidentiality of sensitive information
- Collaborate with team members to ensure the smooth operation of the family life center and other associated ventures.
- Assist the director with research, reporting, and other projects as needed

Skills:
- Passionate about promoting mental health and wellbeing in families and underserved communities
- Detail-oriented with strong organizational skills and the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Bilingual in Spanish desired but not required
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
- Knowledge of QuickBooks or similar accounting software is a plus
- Knowledge about media, communications, and social media is preferred but not required
- Attention to detail and accuracy in data entry and record-keeping
- A dynamic self-starter with tons of initiative, energy, and leadership
- Professional phone etiquette and customer service skills
- Ability to adapt quickly to changing priorities and deadlines
- Previous experience in an administrative role or a related field is preferred but not required
- Ability to work independently and as part of a team
- Located in Orange County, NY (New Windsor, Cornwall, Newburgh, or near towns preferred) or willing to commute

Benefits:
- Part-time position with a flexible schedule and the opportunity to increase hours
- Hybrid work
- Opportunity for training, mentorship, and development opportunities

Notes: Days off and sick days available depending on hours accrued. Students are encouraged to apply.

Application:
To apply for the Office Assistant position at Cepa Ventures, please send your resume and cover letter explaining why you would like to join our team and share any experience in your personal or professional life that would contribute to the organization's mission.

Equal Opportunity Statement:
Cepa Ventures is an equal opportunity employer committed to creating an inclusive and diverse work environment. We do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We welcome and encourage applications from individuals of all backgrounds, including those with learning differences, disabilities and those from underrepresented communities. We believe that diversity strengthens our team and enriches our work, and we are dedicated to fostering an environment where everyone feels valued, respected, and supported.

Join us in our mission to promote mental health and wellbeing in families; together, we can make a difference.

Job Type: Part-time

Pay: $15.00 - $18.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Evening shift
• Night shift
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Shift availability:

• Day Shift (Preferred)
• Night Shift (Preferred)

Ability to Commute:

• New Windsor, NY 12553 (Required)

Ability to Relocate:

• New Windsor, NY 12553: Relocate before starting work (Required)

Work Location: Hybrid remote in New Windsor, NY 12553