Administrative Assistant- Albany Ny

The Daughters of Charity is a congregate living facility for the retired Sisters of the Daughters of Charity. Independent living, assisted living and memory care is available. We are located in a wonderful parklike setting. Vehicle parking is on site.
Due to a retirement, we are seeking a full time Administrative Assistant. This position provides a variety of services to the management team/Committees and our Sisters. This includes taking meeting minutes, typing, formatting and proofreading various materials; drafting correspondence and maintaining files; maintaining form files and the office inventory according to the budget.
The Administrative Assistant will be expected to prepare presentation materials for various projects using office applications such as Publisher, Excel and Word.
This position must be able to operate copiers, faxes, scanners, computers, postage meters and other office equipment. This position will call for repair of said equipment if needed and ensure that the repair person is directed to the proper equipment.
This individual will oversee Campus Hospitality in the absence of the Coordinator and will maintain/distribute the room roster and may participate in the planning of Campus events.
The Administrative Assistant will be responsible for routing the facility mail both incoming and outgoing including FedEx and ensuring that coverage for the front office receptionist is in place. The Assistant may welcome visitors. It may be necessary to make travel arrangements for some Managers. Additional tasks and/or activities may present themselves.
The Administrative Assistant must be skilled in Word, Publisher and Excel. Excellent communication skills are essential. The ability to react to change proactively is important.
This position will participate in team efforts to achieve departmental and company goals.
This individual must ensure maintain professional discretion, strict confidentiality and prudent speech concerning all aspects of the position.
Come Join Our Team! Exciting Changes are in the Air!
Daughters of Charity Ministries, Inc. may obtain "consumer reports" about you from a consumer reporting agency for employment purposes. A "consumer" report is a background screening report that may contain information regarding your criminal history, sex offender registry status, credit history, employment history, education verification, driving history, professional licenses, and other information about you. It may bear upon your character, general reputation, personal characteristics, and/or mode of living.