Administrative Assistant

We are looking for an Administrative Assistant to join our small downtown law firm in an immediate full-time position. The successful candidate must be highly organized, with focused attention to detail and excellent communication skills. Candidates will be required to multi-task and be highly responsible. We are seeking someone with a professional attitude and appearance. Applicants must have some office work experience dealing with clients and/or customers and/or patients, though the successful candidate will be personally trained. Understanding of insurance and medical terminology is a plus. Spanish speaking is a plus. Previous legal, medical or insurance experience very helpful.

Responsibilities:

• Greet, communicate and assist clients in person and/or on the phone in a professional and helpful manner.
• Excellent interpersonal, verbal and written communication.
• Maintain the confidentiality of sensitive information, exercise discretion and use good judgment.
• Assist attorneys in administrative tasks on a daily basis, including completing and preparing forms.
• Send and respond to routine inquiries and correspondence in a timely and professional manner.
• Excellent organization and time management skills.
• Analytical abilities and aptitude in problem-solving.
• Keep track of their own work and follow up when necessary.
• Be proficient in typing, emailing, scanning, copying faxing and filing.
• Knowledge in computer based programs, such as Microsoft Office, Adobe and Word.
• Willingness and desire to learn.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Health savings account

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Language:

• Spanish (Preferred)

Work Location: In person