Entertainment/Production Administrative Assistant

Stage Right is a full-service, live event production company based in Virginia Beach, VA and servicing live events across the nation. Stage Right regularly provides lighting, video, and décor for events such as concerts, festivals, corporate events, weddings, and other live events.

We are currently seeking an Administrative Assistant to aid our Production Manager with daily operations, including: employee scheduling, fleet scheduling, maintenance of time tracking system for payroll, employee and client database, inventory, and tracking of jobs and revenue and labor reporting.

Duties and Responsibilities:

• Communicate effectively with staff and clients, providing exceptional customer service as a representative of the company.
• Utilize Microsoft Office Suite and TEAMS to manage communication and responsibilities.
• Utilize multiple software systems for data entry and verification of information. This includes verifying timesheet data, entering information for production jobs, and maintaining an accurate inventory system and client database.
• Act as the point of contact for internal and external Production clients.
• Assist with HR administrative duties such as ensuring accurate new employee on-boarding for introduction to the Clock Shark payroll system.
• Efficiently and accurately enter data and into Calendar, Time Tracking System, and Inventory System.
• Generate reports using Microsoft Excel, Word, Flex inventory system, and Adobe.
• Collaborate with team members to ensure data accuracy and consistency. Verify and correct data errors or discrepancies.
• Attend meetings, answering the production phone line and
• Other duties as assigned.

Successful Candidate will possess the following:

• Strong administrative, time management, and calendaring skills including data entry
• Knowledge of scheduling practices and procedures
• Excellent written and verbal communication skills
• One (1) year of experience in an Administrative Assistant/data entry position
• Advanced proficiency in Microsoft and Google office suites with the ability to troubleshoot to find solutions to compete tasks.
• Ability to work independently.
• Experience using database platforms.
• Ability to meet deadlines and work autonomously.
• Extreme attention to detail and problem-solving a big plus
• Detail-oriented with a high level of accuracy.
• A commitment to being on time and supporting the team.

Schedule:

• Full Time
• Monday – Friday 9:30am – 5:30pm
• Paid Training Starting in March

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid Time Off

Stage Right Lighting is proud to be an Equal Opportunity Employer and a Drug Free Workplace. We are committed to providing an inclusive environment for our employees, customers, and partners. We celebrate diversity and encourage our profoundly talented workforce to express themselves. Our successful business model requires different perspectives and voices so that we can create the incredible events that we produce.

Job Type: Full-time

Pay: $38,000.00 - $44,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• Virginia Beach, VA 23452: Relocate before starting work (Required)

Work Location: In person