Address
SalaryAgency : Department of Corrections
Closing Date/Time: 04/01/2024
Salary: Anticipated Starting Salary $4,110 a month ;CBA Applies; Full Range $4,110- $5,722 a month
Job Type: Salaried
County: Rock Island
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 36033
The Executive Secretary I position is an integral part of the facility administrative team. We are looking for an energetic, self-motivated administrative secretary who will assist with conducting special projects, gathering data for reports, confer with other government office representatives and the general public concerning rules, regulations and procedures. We encourage all qualified candidates to apply.
Essential Function 1
As an administrative secretary, conducts special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects.
Essential Function 2
As secretary, prepares and keyboards routine correspondence, minutes of staff meetings, and other meetings.
Essential Function 3
Maintains accurate files of D.R.'s, A.D.'s, and ID's advising Assistant Warden of changes.
Essential Function 4
Prepares documents notifying appropriate staff of department head meetings and of scheduled meetings for committee in which the Assistant Wardens are chairpersons.
Essential Function 5
Functions as a receptionist.
Essential Function 6
Arranges travel for personnel.
Essential Function 7
Plans and orders office supplies.
Essential Function 8
Serves as backup Major's Secretary.
Essential Function 9
Minimum Qualifications 1
Minimum Qualifications 2
Preferred Qualifications 1
Preferred Qualifications 2
Preferred Qualifications 3
Preferred Qualifications 4
Preferred Qualifications 5
Preferred Qualifications 6
Preferred Qualifications 7
Employment Condition 1
Employment Condition 2
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Employment Condition 3
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: Monday - Friday 8:00 am - 4:00 pm
Work Location: 100 Hillcrest Rd, East Moline, Illinois, 61244
Agency Contact:
Kelley Johnson
Email: kelley.johnson@illinois.gov
Phone #:309-755-4511 ext. 2103
Posting Group: Public Safety
This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
