Executive Secretary Iii Opt 2

Agency: Department of Corrections Jacksonville Correctional Center
Opening Date/Time: 11/16/2023 12:00 A.M
Closing Date/Time: 12/01/2023 11:59 P.M
Salary: Anticipated Starting Salary: $4,859/month: CBA Applies; Full Range: $4,859-$5,167/month
Job Type: Salaried Full Time
County: Morgan
Number of Vacancies: 1
Plan/BU: Confidential Exclusion 014
Posting Identification Number: 33019
A RESUME IS REQUIRED FOR THIS JOB POSTING
Please attach a DETAILEDResume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Position Overview
The Jacksonville Correctional Center is looking to hire an Administrative Secretary to the Warden. The ideal candidate would have experience working in a correctional facility setting, be knowledgeable in office procedures and have immense ability keeping information confidential and private. This facility is a minimum secured facility designed to provide for the custody, care and safety of the adult males who have been placed under its jurisdiction. The Jacksonville Correctional Center is also the parent institution of the Pittsfield Work Camp and Greene County Work Camp. The Illinois Department of Corrections fully supports and environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. The agency invites any applicants that can fit this role to apply.
Job Responsibilities

1. As an administrative secretary, conducts special projects and studies by gathering data coordinating, monitoring and completing assigned projects.
2. As an administrative secretary, composes replies to routine correspondence and request for materials.
3. Serves as a liaison to the Central Office staff, Government officials, department heads, staff and the general public through oral and written communications.
4. Serves on multiple internal committees such as: Employee of the Month, Employee Recognition Committee, and Health and Safety.
5. Maintains confidential files of correspondence.
6. Keyboards correspondence, memoranda and reports of a confidential and sensitive nature.
7. Assists the Administrative Assistant.
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Knowledge, skill and mental development equivalent to completion of two years secretarial or business college and three years of secretarial experience. OR
   Completion of high school and five years secretarial experience.
2. Ability to keyboard accurately at 55 wpm.

Preferred Qualifications

1. At least one year of experience working in a correctional setting.
2. At least two years' experience working with and maintaining confidential information.
3. At least five years' experience utilizing Microsoft Office to include Word, Excel, and Outlook, or similar software products.
4. At least five years' experience utilizing the principles of office management.
5. At least five years' experience using manual and automated office equipment.
6. At least five years' experience scheduling appointments and meetings in Outlook or similar software product.
7. At least one year of experience establishing and developing written instructions and procedures.
8. At least six months' experience with labor unions, employee grievances, or employee discipline.

Conditions of Employment

1. Ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.
The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.
Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.
The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: 8:00am - 4:00pm Mon-Fri S/S off
Work Location: Jacksonville Correctional Center 2268 E Morton Ave Jacksonville, IL 62650-6204
Agency Contact:
Tara Grummel
tara.grummel@illinois.gov
217-245-1481
Job Family: Office & Administrative Support; Public Safety
Agency statement
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