Executive Secretary To Director Of Special Education

Position Type:
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
1/9/2024
Location:
District Office
BREMEN COMMUNITY HIGH SCHOOL DISTRICT 228
Midlothian, IL 60445
NOTICE OF POSITION
JANUARY 09, 2024
POSITION: Executive Secretary to Director ofSpecial Education
STARTING DATE: TBA
QUALIFICATIONS: 1. Clerical experience or training preferred
2. Experience in a school setting preferred
3. The candidate must have earned a high school diploma
TERMS OF
EMPLOYMENT: Twelve-month work year
Salary and fringe benefits to be established by the Board of Education.
PERFORMANCE RESPONSIBILITIES: See attached job description.
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on evaluation of Educational Support Personnel.
APPLY TO: Interested applicants should attach a letter of interest and supportive documentation (complete resume, copy of certificate, college credentials and transcripts, and references) to the online application on the District web site at:
http://bhsd228.schoolwires.net/1916104116239163/site/default.asp
APPLICATION
DEADLINE: Until filled
BREMEN HIGH SCHOOL DISTRICT 228
JOB DESCRIPTION
TITLE OF THE POSITION:
SECRETARY TO DIRECTOR OF SPECIAL EDUCATION
LOCATION OF THE POSITION:
ADMINISTRATION CENTER
REPORTS TO:
DIRECTOR OF SPECIAL EDUCATION
GENERAL DUTIES:

1. To assist in maintaining high quality services for staff, students, parents, and community members who utilize the services assigned to this position.
2. To assist immediate supervisor in carrying out the duties assigned to that position.
3. To strive for positive and collegial public relations with the staff, students, parents and community members.
4. To maintain confidentiality in all areas assigned to this position.
5. To assist administrative supervisors with paperwork and impedimenta so that they may devote maximum attention to the central problems of education and educational administration.

QUALIFICATIONS:
The candidate must have earned a high school diploma
Clerical experience or training preferred
Experience in a school setting preferred
ESSENTIAL FUNCTIONS:

1. Possess the ability to speak clearly and be understood by others.
2. Possess the ability to write legibly.
3. Possess the ability and have received the training to effectively operate a computer, using a PC platform, at a level which would allow a candidate to pass a test administered for this position.
4. Possess the ability to demonstrate effective telephone skills and the ability to operate a modern phone system.
5. Demonstrate the ability to calmly address individuals using the services offered by the position.
6. Possess an acceptable attendance history in prior positions and demonstrate the ability to meet the daily attendance requirements of the designated position.
7. Possess a successful work history, supported by references, in a work setting similar to the position for which the candidate is applying.
8. Demonstrate the ability to practice confidentiality with sensitive information.
9. Demonstrate effective interpersonal skills to assist in establishing a positive climate in the work environment.

PERFORMANCE RESPONSIBILITIES:

1. Places and receives telephone calls; records messages.
2. Orders and maintains supplies as needed.
3. Performs data management in coordination with systems established within the district.
4. Manages and maintains a schedule of appointments for the supervisors as directed.
5. Coordinates tasks with other departments within the district.
6. Obtains, gathers, and organizes data as needed and puts it into usable form.
7. Completes reports as directed.
8. Balances the workload between the demands of Direct Supervisor (Director) and 4 Special Education coordinators.
9. Maintains a neat and orderly workspace/office.
10. Files and retrieves information in a timely fashion.
11. Maintains such student records in I-Star, the IEP-Student Tracking and Reporting System (I-Star) ; a web-based system for collection of all Special Education students and personnel approvals and claims for reimbursement, as required.
12. Makes calls and arrangements for professional development activities.
13. Assists other office areas when assigned temporary tasks.
14. Has knowledge of and experience with office machines and computer software programs for databases, spreadsheets, graphics, and presentations.
15. Processes and monitors purchase orders, requisition requests, and budget line items.
16. Maintains files and supporting documentation for district IDEA grant.
17. Schedules, coordinates and monitors transportation for out-of-district placed students
18. Manages process for Special Education student transportation; including generating the list of needs, communicating with stakeholders, monitoring and tracking data related to implementation.
19. Other duties as assigned.

TERMS OF EMPLOYMENT:
Twelve Month work year. Salary and fringe benefits to be established by the Board of Education.
EVALUATION:
Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on evaluation of Educational Support Personnel.