Executive Secretary - Special Events - 24-E-06 - Chicago

CLASSIFICATION: Executive Secretary

BUREAU SERVED: Special Events

LOCATION: Chicago

SALARY: Commensurate with experience

SUMMARY OF DUTIES AND RESPONSIBILITIES:

The Executive Secretary performs highly responsible and confidential administrative and secretarial duties which includes receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally, this position shall aid in the analysis and interpretation of date and prepare reports.

The Executive Secretary maintains schedules and makes travel arrangements. This position performs confidential secretarial functions for the Division Chief and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations.

The Executive Secretary may assist support staff by directing and coordination activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives. This position shall serve as resources to other office staff and provide guidance in resolving more complex or technical problems the Executive Secretary shall perform other duties as required.

MINIMUM QUALIFICATIONS:

This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience. The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required. Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position.

HOURS OF WORK: 9:00 a.m. to 5:00 p.m. (Monday - Friday)

APPLICATION PROCEDURE:

Send resume with cover letter to:

Office of the Illinois Attorney General

Human Resources Bureau

115 S Lasalle Street

Chicago, Illinois 60603

or

humanresources@ilag.gov

An Equal Opportunity Employer

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Chicago, IL: Relocate before starting work (Required)

Work Location: In person