Document Control Specialist

Foster CM Group, a highly respected Construction Management Firm, offers a family-based culture where work-life balance is particularly important. We work as a team and strongly encourage mentorship between staff to further everyone's skills successfully. Our firm has a long history with multiple repeat clients based on our outstanding performance.
We are currently seeking an experienced Document Control Specialist preferably familiar with aviation construction and the AEC industry reporting to the Project Manager on aviation projects in San Antonio, Texas.
General Summary:
The Document Control Specialist will manage the document management system and will be the liaison between the project teams, which may include technical reviewers, project managers, construction managers, and inspectors. The Document Control Coordinator will facilitate, track, and maintain project documentation, and ensure efficient transition and processing of project documents is maintained.
Job Responsibilities:
- Process contracts change orders, payment applications and certified payroll.
- Maintain project electronic records in the internal system.
- Responsible for compiling project closeout documents.
- Responsible for maintaining subcontractor contract documents to ensure accuracy of invoices for payment.
- Maintain and manage Document Control measures for contract/project documents, including incoming and outgoing document distributions, approvals, retrieval, and storage of quality documents and records.
- Maintain both electronic and hard-copy documents and files.
- Maintain efficient administrative processes and record-keeping, ensuring an accurate history of design and/or construction documents.
- Ensure Document Control activities such as document management, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements.
- Maintain and update all project logs, including but not limited to RFIs, change management, non-conformance, and submittals.
- Ensure all project documents are transferred to the owner, including but not limited to, as-built drawings, operations & maintenance manuals, testing, etc.
- May assist users, troubleshoot technical issues, improve processes and procedures, and resolve issues with review processes.
- Administrative support of team members as needed.
- Other responsibilities may include filing, scanning, printing, labeling, data entry, project meeting support (scheduling, sign-in sheets, meeting minutes).
Minimum Required Qualifications:
- High school diploma or equivalent
- 5+ years' of Document Control experience in Architectural, Construction, Engineering (AEC) industry or similar capacity.
- Experience with PM/CM Owner's Representative firms a plus.
- Strong experience in Microsoft Office (Word/Excel/PowerPoint) software.
- Ability to communicate effectively, verbally and in writing
Preferred Qualifications:
- Associates or Bachelor's degree or equivalent years' experience
- Experience with document management collaboration software
- 3-5 years of experience working on an aviation (airport) project preferred.
- Detail-oriented: Must be well organized and detailed focused
- Independent: Must be self-motived with ability to perform with little direction or supervision
- Dependable: Must be able to work beyond normal schedule when needed, is a true team player, and possesses a high degree of professionalism and discretion.