Department Specialist

Job Description

Job Title: Department Specialist

Job Code

Functional Area: Arlington, TX

Department:

Grocery or Drug

Division: Southern

Reports To: Ryan Nading

Date:

June 2023

POSITION PURPOSE:

To complete a variety of specialized duties that support the functional operations. The duties in the Department Specialist job family focus on tasks and/work that are unique to the department and require knowledge and skills that are beyond what are required for general office work.

KEY ACCOUNTABILITIES:

•Assist with total store Customer Service for the Division

•Maintains complex records.

•Responds to inquiries in area of responsibility.

•Collects data/information for dept. use in special projects or reports.

•Updates information and reports typically on the computer.

•Checks information for accuracy.

•Prepares and balances data.

•Answers dept. phones as needed and routes to appropriate area.

•Reviews information/data and makes decisions within very defined guidelines, parameters, andinstruction.

•Examines and prioritizes documents to determine work to be completed or best course of action.

•Collects information for specific department reports.

•Creates and maintains complex reports.

•Sorts, files and maintains invoices, receipts, contracts, or other special department documents.

•Compiles minor statistical data

•Makes and checks routine one and two step math calculations.

•Completes keyboarding projects such preparing correspondence and mailings.

•Checks own work for accuracy.

•Coordinates special programs and/or events

•Reviews and/or compares information/data and makes determination within defined guidelines,parameters, and instruction.

•Maintains complex records and files, and search and investigate information found in files.

•Compiles information and data from various sources for specific departmental reports, and createsreports, graphs and data comparisons.

•Posts records and process departmental documents requiring specific knowledge of functionalarea.

Page 2 of 3

Job Description

Department Specialist

10.2014

• Completes detailed keyboarding projects such as preparing correspondence from rough drafts and completing specialized departmental forms.

• Responds to inquiries that require specialized knowledge of the function to respond.

• Analyzes and develops major projects and carries projects through to completion.

• Research and interpret a variety of levels of information.

• Maintains unit documents such as ledgers, financial records, service information, etc.

• Coordinates and implements approved changes in policies and procedures affecting unit.

• Provides advice and assistance to other employees in unit and acts as liaison to other units.

• Monitors daily work of a group of lower level specialist and make adjustments in division of work to ensure timely accurate completion of work.

• Trains new employees on job tasks.

• Acts as a resource to staff in work group.

• Provides input to management on performance reviews of staff in work group.

• May participate in interviews and provide input to management during selection process of new members to work group.

SCOPE DATA:

• Sales results

• Gross dollar contribution

KNOWLEDGE AND EXPERIENCE:

Education Level:

Experience Level:

Skills and Experiences:

• Strong written and verbal communication skills.

• Excellent keyboarding skills

• Math skills at a specific level (i.e. one step: addition, subtraction, multiplication, division or two step percent calculations or more advanced).

• Excellent computer skill: word processing and/or spreadsheet

• Be detail oriented, ability to organized, and strong analytical skills.

• Possess ability to direct, organize, lead and control work group staff.

TRAVEL REQUIREMENTS:

PHYSICAL ENVIRONMENT:

• Most work is performed in a temperature-controlled office environment.

• Incumbent may sit for long periods of time at desk or computer terminal.

• Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday.

• Stooping, bending, twisting, and reaching may be required in completion of job duties.

Disclaimer:

The above statements are intended to describe the general nature and level of work being

Page 3 of 3

Job Description

Department Specialist

10.2014

performed by associates assigned to this job classification. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of personnel so classified.

In order to facilitate the selection of the most qualified candidates for open positions in the new company, information regarding the candidate’s work performance and conduct will be shared with the hiring manager. This is a common practice for internal postings or interviews.

If you post or are interviewed for roles in the new company you understand that your work performance and conduct may be shared with the hiring manager, even if that hiring manager is a Safeway employee. If you have any objection to your information being shared, please contact your Human Resources Representative.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Shift:

• Day shift

Weekly day range:

• Monday to Friday
• Weekends as needed

Experience:

• Retail Grocery Management: 5 years (Required)

Ability to Relocate:

• Arlington, TX 76011: Relocate before starting work (Required)

Work Location: In person