Financial/Accounting Specialist III-Local Receivables

Home to SXSW, Austin City Limits (ACL) and glorious natural springs and parks, Austin, Texas is one of the fastest growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT's Financial Management Division (FIN) is seeking a Financial/Accounting Specialist III for our Federal Billing & Project Funding team based in Austin, TX. Are you eager to learn, tech savvy, and have experience managing and processing accounts receivables, performing project reconciliations, audits and internal controls? If so, then the TxDOT Financial Management Division is the place for you. We are looking for experienced accountants with PeopleSoft knowledge, who are highly motivated, organized and want to make a difference. This is a hybrid position that includes paid training opportunities, flexible hours and a new work campus with walking trails, on-site cafeteria, fitness center and a wellness program. Come be part of an already established successful team by applying today.

Stassney Campus: https://youtu.be/u42vEZacDgA

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

This position performs various accounting-related activities. Responsibilities include working with various accounts receivables, reconciling multiple funding sources, responding to internal and external audit requests, and processing journal entries and timely adjustments in PeopleSoft and other applications. Work requires excellent communication skills, ability to collaborate with different areas of FIN, other TxDOT districts and divisions, research funding and intra-agency agreements, perform monthly and annual reconciliations and ensure proper allocation of expenditures to projects. Employees must a have a high level of attention to detail and handle multiple tasks. Experience with PeopleSoft, Microsoft applications, Tableau and web applications is preferred.

Essential Duties:

• Analyze and process various deposits, refunds and expenditure transfers, including error corrections and adjustments to multi-million dollar construction projects.
• Ensure the accuracy of the data within the Project Costing, Accounts Receivable & Billing modules in PeopleSoft.
• Analyze Statewide Receivable Report on a daily basis to maintain accuracy of local receivables.
• Analyze projects with various funding sources for accurate project setup and application of expenditures.
• Process PeopleSoft summary journal vouchers to move expenses from expense component to another and modify Project Costing funding records to adjust expenses and funding accordingly.
• Process the Peoplesoft local monthly draws (due to the timing of expenditures) and determining additional funds due as accounts receivables.
• Assist the team lead and branch manager to resolve prior audit findings and mitigate internal control risk.
• Request, compile and analyze project statement of costs for accuracy and compliance with application regulations.
• Process refunds or collection letters requesting additional funds due to TxDOT to cover local entities participation/obligation.
• Prepare projects for closeout via reconciliation of final reported balances on the statement of cost.
• Review and analyze projects with cost overruns, which includes the preparation of modification documents to federal agreements, if federal funds are involved, and updating PeopleSoft records as needed.
• Assist on internal and external audits of local funds throughout the fiscal year.
• Assist in developing procedures and training for internal and external staff.
• Accurately and within established deadlines, completes other duties as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in Accounting or Business-related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Experience: 2 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by fulltime or prorated part time equivalent).Competencies:

• Generally accepted accounting principles, procedures and terminology
• Bookkeeping practices and procedures
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Revenue deposit procedures
• Analyzing and organizing business and technical data
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
• Applicable laws, rules, and regulations

Expert skill in -

• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area

Proficient skill in -

• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Maintaining effective working relationships with others
• Using basic mathematical fundamentals
• Leading, assigning, reviewing, and monitoring the work of others
• Analyzing and organizing business and technical data
• Preparing and maintaining confidential and sensitive records, files and reports
• Interpreting applicable information

Physical Requirements and Working Conditions:

• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information