Dcca Administrative Assistant (Member And Commercial Services)

Description: ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Assist the General Manager, Security Director, and DCCA staff, in all aspects dealing with the operation of the DCCA;

· Greet property owners, contractors, and general public;

· Answer all incoming calls. Continuously keep up with emails throughout the day.

· Keep account of all funds received on a daily basis and secure in the safe;

· Maintain accurate property owner records, and update homeowner databases (OnSolve, GateAccess, SimLiv, etc.) accordingly;

· Invoice Contract Services and Golf Cart Rental providers.

· Monitor Dry Storage for compliance with annual contracts and assign spaces.

· Mail Welcome Packages to new property owners and issue them a PIN for the website;

· Manage the security software system for the community;

· Keep records of property owner and Commercial vehicle registrations, driver’s license numbers for the issuance of entry passes;

· Assist in coordination and preparation of special events as necessary;

· Order office supplies and store them accordingly;

· Maintain office common areas (kitchen, conference room, copy room, etc.)

Benefits for full time employees include:

· 401(k) with matching

· Company paid health, vision and dental insurance

· Company funded Health Savings Account

· Paid time off (sick & vacation pay)

· Opportunity to participate in AFLAC

Requirements:QUALIFICATIONS:

· Must have excellent people skills

· Computer literate in word processing, spreadsheet, and database programs

· Minimum five years experience in clerical/administrative field

· Strong organizational skills

· High School Graduate

PHYSICAL DEMANDS

· Able to sit or stand for long periods of time

· Able to lift and transport weights up to 15 pounds

· Walking short distances

· Bending, stooping, twisting

· Reaching above and/or below shoulder

· Continuous manipulation of hands/wrists in typing, affixing and removing vehicle decals

WORKING CONDITIONSOccasional work beyond the traditional office hours may be required in support of meeting and unscheduled events, particularly when emergencies arise.