Dc Maintenance Administrative Assistant

Overall Job Summary
This position is responsible for performing a variety of administrative and clerical support of department functions and work processes. This position provides direct support that requires the ability to maintain strict confidentiality in handling sensitive information regarding team members in various areas of the Distribution Center.
Essential Duties and Responsibilities (Min 5%)

• Plan and organize work to meet schedules and timelines.
• Provide day-to-day administrative support to assigned team or department.
• Receive and route incoming telephone calls; take messages.
• Provide project support to management and processes when assigned.
• Organize, maintain and update specialized records, workbooks, planning tools, reports and files as required.
• Coordinate with various outside service providers and vendors.
• May perform other duties as assigned.

Required Qualifications
Experience: Minimum 1 year experience
Education: Associates degree in business
Any suitable combination of education and experience will be considered.
Preferred knowledge, skills or abilities
Proficiency in Microsoft Office products. Proficiency is other Distribution Center software as required.

• Responsible for Parts Inventory
• Consignment
• Maintenance Billing
• Ariba Compliance
• Purchasing Agent
• General DC Billing
• Asset Bar Code Project
• Spend Optimization Updates
• Responsible for Warranty Returns; Lithium Ion returns, charger issues, etc
• Maintenance Gatekeeper
• Lead Contact for Inbound Vendors
• Work order Management
• Recyclables coordination
• Building Admin Back Up

Working Conditions

• Required to work in a physical environment that is subject to temperature extremes, movement of mobile and fixed equipment, possible exposure to hazardous products, dust and other conditions associated with a warehouse operation
• Duties include frequent alternate standing, walking, bending, stooping, and sitting, throughout the course of the shift

Physical Requirements

• Sitting
• Standing (not walking)
• Walking
• Kneeling/Stooping/Bending
• Ability to move and transfer merchandise, weighing up to 50-75 pounds, throughout the distribution center.

Disclaimer
This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. A team member should perform all duties as assigned by his/ her supervisor.
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