Dairy Administrative Support

About Threemile Canyon Farms
For more than 20 years, Threemile Canyon Farms has responsibly provided for the nutritional needs of a growing population through our sustainable dairy and farming operations. While we are proud of our contributions, we know that what sets us apart is not just what we do, but how we do it.
We were early innovators in building a "closed loop" system of sustainable farming, which is made possible by our decision to bring together crop farming and dairy production. These are highly complementary pursuits - particularly when it comes to recycling waste. We put organic waste back into the soil, which not only minimizes the amount of waste we produce but also helps keep our crops healthy. With more than 39,500 acres of irrigated farmland, we understand that our commitment to responsible farming is important to us as well as our community.
Job Duties Include

• Compile and analyze data, prepare reports/recommendations for action by supervisor.
• Administer programs, projects, and/or processes specific to the operating unit served.
• Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer.
• Compose and type routine correspondence.
• Organize and maintain file system and file correspondence and other records.
• Answer and screen office telephone calls and arrange conference calls.
• Greet scheduled visitors and conduct to appropriate area or person.
• May conduct research, and compile and type statistical reports.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings.
• Fresh Entries + Bovisync reports

• Milk Totals
• Maintaining office files and paperwork
• Data entry/record keeping
• Supply management (office supplies, medicine, supplies)
• Responding/sending emails
• Inventory control (including anything with Fiix)
• Overseeing all office activities
• Administrative support (assisting employees, all departments, answering phone calls)
• Payroll
• Freight delivery
• Month end reports
• Perform other duties as assigned to include special projects.
• Make copies of correspondence or other printed materials.
• Prepare outgoing mail and correspondence, including e-mail and faxes.
• Order and maintain supplies and arrange for equipment maintenance.
• Be a self-starter; ability to work independently as well as with other team members and management
• Attend required company meetings and training and participate in constructive discussion
• Follow all safety rules and regulations while performing work assignments and adhere to all policies and procedures as specified in company manuals and as directed in the employee handbook
• Conduct self in the presence of customers and community so as to present a professional image of Threemile Canyon Farms
• Proactively seek and participate in available company-sponsored training, in an effort to develop and advance knowledge base and skill set
• Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service
• Perform all other duties as assigned by management in a professional and efficient manner

Requirements
High school degree or GED preferred.

• 6+ months experience in general office or clerical support.
• System knowledge should include basic proficiency with Excel and other Microsoft Office products and proficiency with 10-key.
• Ability to prioritize, multitask and displays the ability to identify, analyze, and solve problems.
• Ability to plan effectively for systematic results and organize effectively to achieve greater results.
• Basic oral and written communications skills.
• Knowledge of grammar, spelling, and punctuation to type from draft copy, review and edit reports, and correspondence.
• Bilingual (English and Spanish) preferred.
• Able to work alone or in a team environment.
• Able to work safely around equipment and other people.
• Exceptional communication skills, verbal and written
• Ability to effectively prioritize and execute tasks in a fast-paced environment
• Candidate must have valid work authorization and be able to work in the U.S. without company sponsorship

Work Environment:

• Majority of work is done in an office setting.
• Stand, sit, and work on computers for up to 10 hours.
• Some overtime may be required.