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Job Description
The award-winning Las Vegas-Clark County Library District is currently hiring for a HR Coordinator II to provide general administrative support for the Training/Development function of the Human Resources Department. This HR Coordinator II position plays an important role in developing and sustaining our talented and dedicated team of employees who are committed to nurturing and elevating the lives of the diverse individuals, groups, and communities that we serve.
Under the direction of the Organizational Development Manager, this HR Coordinator II position will coordinate and facilitate training, education, and development opportunities for employees of the Library District. This position will also provide occasional coverage for and assistance with the other functional areas of the Human Resources Department, as outlined below.
DESCRIPTION OF HOURS AND WAGES:
This is a full-time position (40-hours per week). The hourly range is $26.64 to $35.70 per hour.
GENERAL SUMMARY:
Under Direct and Intermittent supervision, the HR Coordinator II provides general administrative support to one or more Human Resources functions, including: Training and Development, Benefits, Compensation and Classification, Human Resources Information Systems (HRIS), Reporting and/or Employment. The HR Coordinator II performs a variety of transactional duties in accordance with established policies, procedures and practices. Interfaces with a wide variety of internal and external customers to answer general HR policy questions and information requests. Typically, reports to management level HR position.
ESSENTIAL DUTIES & RESPONSIBILITIES:
1. Responsible for the day-to-day administrative support of various Human Resources programs including but not limited to: Training & Development; Front Desk Reception; Employment (Recruiting & Selection); Benefits; Human Resources Information Systems (HRIS) & Reporting; Employee/Labor Relations; Workers Compensation & Unemployment; and Compensation & Classification.
2. Creates and maintains accurate and up-to-date Human Resources files, records, and documentation.
3. Answers frequently asked questions from internal and external customers relative to established policies, procedures and practices.
4. Enters updates and/or retrieves information from various automated Human Resources and/or Payroll systems.
5. Assist with planning and execution of HR & District special events.
6. Coordinates and facilitates training, education and development functions:
- a. Assists with live or virtual (WebEx) training groups.
- b. Maintains training records and materials (folders, information packets, enrollment reporting, reimbursement administration) for training sessions and educational programs.
- c. Coordinates and facilitates training logistics (technology, facilities etc.).
- d. Prepares written correspondence and information materials for training and education programs.
- e. Facilitates training programs following pre-established guidelines and/or policy and procedure.
7. Performs related work as assigned.
8. Assists with coordinating and facilitating the recruiting and selection process:
- Collaborates with hiring supervisors to determine the adequacy of previous vacancy announcements/advertising and the nature of any recommended changes.
- Prepares and inputs required recruitment data into the ATS.
- Assist with job posting and advertisement process.
- Applies qualification standards (Screens) to determine eligibility for a wide variety of occupations.
- Schedules interviews, oversees preparation of interview questions and other hiring selection materials.
- Performs new-hire Onboarding process including initiating applicable background checks, medical testing, entering data into applicable HR systems, creating first day/week agendas, answering new hire questions, coordinating with others to ensure a great new employee experience and following up with new hires post-start for feedback. Badge creation.
9. Assists with coordinating and facilitating the administration of Benefits programs:
- Assists with benefits orientations and enrollment.
- Ensures the accuracy of benefits enrollment data in HRIS to provide vendors with accurate eligibility and billing information.
- Performs quality checks of benefits-related data.
- Ensures compliance for workers compensation claims.
10. Assists with coordinating and facilitating the administration of Leave programs:
- Assists in the Employee Leave administration process particularly those qualifying Family and Medical Leave Act (FMLA).
- Gathers, completes, and enters required paper work/information to ensure appropriate notice requirements and compliance.
- Maintains communication with employees on leave to ensure compliance and timely return to work.
Job Requirements
COMMITMENT TO DIVERSITY: The successful candidate will demonstrate support for diversity, equity and inclusiveness (D.E.I.), as well as participate in maintaining a respectful and positive work environment. All applicants will be considered for employment without bias. All ethnicities, race, color, religion, sex, sexual orientation, gender identity, national origin, veterans or disability status are encouraged and welcomed to apply.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- EDUCATION:
Required: High School Diploma, General Equivalency Diploma (GED), or equivalent.
- EXPERIENCE:
Required: Three (3) plus years Human Resources administrative support experience.
Preferred: At least one (1) year experience in organizational development or training.
- LICENSE AND CERTIFICATION: Associate Professional in Human Resources (aPHR), or equivalent, obtained within first 12-months in position.
- PHYSICAL REQUIREMENTS: Work is primarily performed in and office setting. Ability to lift up to ten (10) pounds and occasionally lifting and/or carrying such articles as files or books. Although work is performed in an office setting, a limited amount of walking or standing is often necessary to carry out job duties.
We anticipate interviewing for this position on or around Friday, February 2, 2024.
