Construction Project Assistant

Cansortium Inc. is a vertically integrated cultivator, processor, formulator, and retailer of Premium Cannabis Products currently operating in Florida, Pennsylvania, and Texas as FLUENT Cannabis. Our purpose is to compassionately provide patients access to the highest level of medical cannabis with outstanding customer service in an unrivaled, professional healthcare environment. Patient care always comes first at FLUENT, and our standards, practices, and performance are unmatched.

We are looking for leaders who want to work alongside great talent and create a positive work experience for their team. We are focused on continuous improvements, which create development opportunities, engaged feedback, and increased contributions towards our goals as a leader in the medical cannabis industry.

Find out more at www.getfluent.com. Follow us on LinkedIn.

ROLE SUMMARY

The Construction Project Assistant will assist the Construction Managers with day-to-day tasks. These tasks may include attending meetings, managing documents, communicating with trade partners and clients, handling submittals, contracts, progress reports, purchase orders, and organizing COIs, RFIs, and other project-related documents.

KEY RESPONSIBILITIES

• Serve as a primary point of contact for communication with trade partners, clients, and internal team members, ensuring clear and effective communication channels.
• Attend project meetings, take comprehensive notes, and distribute meeting minutes to relevant stakeholders promptly.
• Maintain an organized system for project documents, including contracts, submittals, progress reports, purchase orders, and other project-related materials.
• Maintain project plan to monitor and track progress
• Create and maintain comprehensive project documentation
• Track budgetary objectives and provide updates to Director and CFO
• Perform other related duties as assigned

• Develop spreadsheets, diagrams, and process maps to document needs
• Manage and organize Certificates of Insurance (COIs), Requests for Information (RFIs), and other project-related documents to ensure completeness and accessibility for project teams.

QUALIFICATIONS

• Proven working experience in project management
• Strong working knowledge of Microsoft Office
• Familiar with field concepts, best practices, and procedures
• Proven ability to complete projects according to outlined scope and timeline

SKILLS

• Solid organizational skills, including attention to detail and multitasking skills
• Excellent client-facing and internal communication skills
• Excellent written and verbal communication skills
• Strong interpersonal skills and highly resourceful
• Capacity to manage high-stress situations
• Ability to multitask and manage various project elements simultaneously

REQUIRED EDUCATION and EXPERIENCE

Must have at least 3+ years of experience in the field

ADDITIONAL REQUIREMENTS

Per state law, must be at least 21 years of age.

Must successfully complete a comprehensive background check.

Must pass a drug screening

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

WORK ENVIRONMENT

This job operates in a professional office environment but will be required to visit and inspect Construction Project sites routinely. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to be able to speak and hear. Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms and ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to communicate with others verbally and in writing effectively. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.

POSITION TYPE / EXPECTED HOURS OF WORK

This position regularly requires long hours and frequent weekend work.

TRAVEL

Travel is required, and overnight travel may be expected.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

AAP/EEO Statement

FLUENT is an equal opportunity employer, and we welcome applications from all backgrounds regardless of race, color, religion, sex, ancestry, age, marital status, sexual orientation, gender identity, disability, or any other classification protected by law.

COMPANY BENEFITS

FLUENT provides comprehensive benefits offerings to all full-time employees. Our benefits include medical, dental, and vision, supplemental insurance, a paid time-off program, and a non-matching 401k plan.

All applicants must be legally authorized to work in the United States and will be required to submit proof of such eligibility.

Please note: Only shortlisted candidates will be contacted.