Construction Administrative Assistant

Duration 3-6 months

Hours that will be worked (ex. 8 am – 5pm): 8am-5pm or 9am-6pm Depending Monday-Friday

Essential Job Functions

• Various Office management functions such as supply and kitchen ordering, package shipment, event coordination, order catering, office vendor coordination and payment (garbage, utilities, coffee, etc.)
• Provide National Facilities Support for Seat Assignments and Repairs and Maintenance
• Assists with administrative preparation for various meetings.
• Communicates all issues to management prior to reaching critical status.
• Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
• Provides additional administrative support as required.
• Requests vendor POs, as needed.
• Setup new vendors as needed.
• Drafts building related communications as needed.
• Provides visitor and vendor badge support.
• Assists with prepping space for on and offboarding. Including name plates and cleaning.
• Office and Kitchen supply organization and maintenance
• Copy Room maintenance & Printer/Copier troubleshooting
• Incoming and outgoing mail includes sorting and delivery notifications.
• Perform auditing and reporting as needed.
• Performs monthly visitor badge audit.
• Performs vendor sourcing in partnership with supply chain.

Education/Certifications
High School diploma or equivalent
Associate’s degree or equivalent work experience preferred.

Other Skills/Abilities

• Computer skills using Microsoft Office and ability to learn a variety of tracking and project management software
• Excellent organizational/administrative skills
• Strong interpersonal skills
• Ability to thrive in a dynamic problem solving environment
• Ability to multi-task in a fast paced environment
• Customer service orientation with a strong problem solving approach

Job Types: Full-time, Contract

Pay: Up to $26.67 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Project coordination: 1 year (Preferred)
• Data entry: 1 year (Preferred)
• Telecommunication: 1 year (Preferred)

Ability to Relocate:

• Canonsburg, PA 15317: Relocate before starting work (Required)

Work Location: In person