Administrative Assistant

CONSTRUCTION SPECIALTIES, INC.

Founded in 1948, Construction Specialties (CS) is a specialty building products manufacturer. CS provides solutions to building challenges that architects, designers, building owners, facility managers, and contractors face every day. Since inventing the first extruded louver, CS has become a global leader in all our product categories. Our products are a part of some of the most iconic buildings around the world-from the world's tallest tower, Burj Khalifa in Dubai, to the Oculus at the World Trade Center Transit Hub in Manhattan. If you want to work in an inspiring atmosphere and collaborate with customers and colleagues to solve challenges, we're the right place for you. CS: People. Buildings. Better.

SCOPE OF POSITION:

Performs clerical duties such as keyboarding, scheduling and opening mail.  Review and answers correspondence, Screens callers and visitors. Develops appropriate methods to handle information. Maintains electronic files and produces reports.  Possesses strong communication, interpersonal, secretarial skills and knowledge of organizations policy and procedures and department operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, including but not necessarily limited to the following: 

• Provides administrative support to Management and assigned functional area(s).
• Coordinates planning of events meetings/conferences/rep training.
• Maintains and distributes meeting minutes as requested.
• Maintains files, calendars, records and systems for assigned functional areas.
• Develops communications for assigned functional area.
• Arranges business travel and accommodations for both employees and external guests.
• Sorts and distributes mail and communications through proper channels.
• Provides support for telephone coverage, routing calls and messages as needed.  Ensures customers, vendors, sales representatives and employees are handled in a professional manner.

KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION: (Minimum Education and/or Experience required)

• High School diploma or equivalent required; plus, 2 years' experience
• Demonstrated systems knowledge to include Microsoft and other systems relevant to assigned functional area(s).
• Organizational skills
• Detail oriented
• Collaboration
• Time Management skills
• Customer Service focus
• Communication skills