Clerical Assistant - Brooklyn Home Delivered Meals

General Responsibilities:

Receptionist duties:

Manages front desk answering telephone and doorbells, forwarding calls
and taking messages;

Administrative responsibilities:

• Provides information and assistance to Clients and vendors;
• Composes own correspondence.
• Complete and tally menus and clients meal preference.
• Maintains databases, inputting clients on hold and not home in Sharepoint. Input new clients and clients on hold into the STARS database.
• Maintains and collects invoices document time and file for AVID input .
• Prepares and submits reports to JASA, DFTA and other funders as needed under direction of supervisor.
• Works closely with Contract Program Coordinator to see that program information being disseminated verbally and in written form is correct.
• Maintains office and maintenance supply inventory, preparing and submitting orders for supplies and equipment.
• Additional responsibilities as required.

Requirements:

• High School Graduate or equivalent.
• Minimum of 2 years secretarial or other clerical experience.
• Ability to type a minimum of 65 words per minute.
• Ability to handle confidential information with sensitivity and discretion.
• Ability to handle own correspondence and the ability to express himself/herself clearly and concisely via oral and written communication.
• Ability to complete assignments efficiently, set priorities, meet deadlines, work on several projects at once and deal with staff effectively. Proficiency in Microsoft Word, Excel and data based technology.
• Good grammar, spelling and arithmetic skills.
• Sensitivity for and understanding of the needs of the elderly.

JASA IS COMMITTED TO EQUAL OPPORTUNITY EMPLOYMENT.
SUBJECT TO REVIEW FOR PURPOSES OF THE ADAAA.