Chief, Personnel/Payroll Services Division (Ppsd), Cea Level B

*This is a repost of JC-399580. All applications from JC-399580 will be considered. Applicants do not need to re-apply.*
With direction provided by the Chief Administrative Officer, the Chief, PPSD is responsible for ensuring that the Controller's constitutional and statutory responsibility to administer the State of California's Personnel and Payroll Systems obligations are met, by directing the work of subordinate section managers.
Specific duties include, but are not limited to the following:
(Candidates must perform the following functions with or without reasonable accommodations.)

• With a high level of independence of action, ensure that the assignments and tasks of subordinate managers meet and further the constitutional and statutory responsibilities of the State Controller, as the State of California's Chief Financial Officer;
• Provide expert consultative services to the State Controller, the Governor's Office, the Legislature, the Chancellor's Office, and other governmental agencies on matters related to the State of California's human resources and Personnel/Payroll systems;
• Ensure that subordinate managers, through their organizations and staff, develop, review, and adopt policies and procedures that are consistent with the State Controller's constitutional and statutory obligations. Recommend resolution of the most sensitive and/or complex issues to the Chief Administrative Officer;
• Represent the State Controller with other control agencies such as the Department of Finance, the Chancellor's Office, the California Department of Human Resources as well as others; serve on high-level policy-making committees affecting state human resource management programs and operations;
• When required, represent the State Controller's Office before budget committees and/or legislative bodies;
• Function as a member of the Senior Executive level staff, provid ing policy input/direction, and implementation in terms of Personnel/Payroll issues.

Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below. Additional Documents

• Job Application Package Checklist

Position Details Job Code #:
JC-409388
Position #(s):
051-220-7500-003
Working Title:
Chief, Personnel/Payroll Services Division (PPSD), CEA Level B
Classification:
C. E. A. $11,102.00 - $13,226.00 B
# of Positions:
1
Work Location:
Sacramento County
Telework:
In Office
Job Type:
Career Executive Assignment - Non Tenured, Full Time
Department Information
This is the opportunity of a lifetime. The State Controller's Office is currently recruiting for an individual who thrives in the midst of challenges; someone who exudes leadership; result-oriented; a talent manager; a visionary; and strategic thinker. The position will function in the capacity of Chief, PPSD, with the responsibility of leading the division through an exciting period of time; one in which new technologies are being investigated and business processes reengineering is the norm. This position has the critical responsibility of overseeing the updating and maintenance of an employment records database for over 265,000 State employees (including California State Universities), and the processing of payroll warrants. Additionally, and because of the sensitivities associated with this program, individuals interested in applying for this vacancy must be able to develop and maintain excellent working relationships with the California Department of Human Resources, the State Personnel Board, and a host of departments/agencies and their human resource offices. This position will work collaboratively with the Project Director of the California State Payroll System, whose responsibility is the replacement of the SCO's current payroll legacy systems, and the Chief, Information Systems Division, responsible for maintaining the functionality of the payroll legacy systems.
The data base referenced above contains the "official" file of personnel related information for all Civil Service/Exempt, California State University employees, elected officials, judges, and legislators employed by over 150 State departments and campuses. It also issues a variety of payments and adjustments to active State employees, establishes and withholds respective mandatory and voluntary deductions, and issues Wage and Tax Statements, and Forms W-2.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/26/2024
Who May Apply
Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
State Controller's Office
Attn: Kelli Simpkin
300 Capitol Mall 3rd Floor, Ste 300
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
State Controller's Office
Kelli Simpkin
300 Capitol Mall 3rd Floor, Ste 300
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please see examination information section for instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Examination Qualification Requirements All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.
Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.
General Qualifications
State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.
Knowledge and Abilities
Applicants must demonstrate the ability to perform high administrative and policy - influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

• Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department's or agency's Equal Employment Opportunity Program objectives; and a manager's role in the Equal Employment Opportunity Program.
• Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department's or agency's Equal Employment Opportunity objectives.

These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):
CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.
CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.
CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Detailed knowledge of the State Controller's constitutional and statutory responsibilities as the Chief Fiscal Officer of the State of California and a member of boards and commissions;
• A functional knowledge of California State Government processes;
• Established experience interacting with various levels of government (i.e. California Department of Human Resources, Department of Finance, California State Legislature, etc.);
• Working knowledge of Personnel/Payroll Services for the State of California.

Examination Information
This examination consists of an evaluation of your Training and Experience weighted 100%.
Your Training and Experience will be evaluated based on the information indicated on your STD. 678 application. This examination will utilize an evaluation of each candidate's experience and education/training compared to a standard developed from the class specification. For this reason, it is especially important that each candidate take special care in accurately and completely filling out their STD. 678 application. List all experience relevant to the minimum qualifications shown in this announcement, even if that experience goes beyond the seven-year limit printed on the application. Please read the "Minimum Qualifications" carefully to see what kind of information will be useful to the staff doing the evaluation. Supplementary information may also be accepted (e.g., a resume, etc.); however, it will not take the place of the information on your STD. 678 application. STD. 678 applications solely referring to the resume for information (i.e., "See Resume") will be eliminated from the examination process and will not be scored.
STATEMENT OF QUALIFICATIONS INSTRUCTIONS:
The SOQ items must be numbered and addressed in the same order as listed; do not consolidate the responses. The SOQ should be no more than three pages in length, single-spaced, with one-inch margins and a minimum font size of Arial 12.
Applicants who fail to submit the SOQ as instructed may be eliminated from the examination/hiring process.
Your SOQ must provide responses and specific examples for each item listed below to be considered for the position:

Provide a brief summary of your knowledge and/or experience as it relates to California State Government, its budgeting process, and the impact to civil service employment.

Describe your experience, and the number of years engaged in, organizing and managing a mandated program, and the nature of its complexity (i.e. sensitivity to Legislative scrutiny, or public perception). The response must be high-level, but specific enough to provide the general nature of the services provided and your involvement in the oversight.

Please describe your involvement or experience with the implementation of change-management. What challenges did you experience, and how were they addressed?

Please describe an instance when you were required to solicit support of executive leadership to pursue a program solution or discuss jurisdictional/control authority over a problem. Include in your response the item/issue, a high-level overview, and the outcome.

Please provide an example of your experience or involvement in the development or implementation, from a leadership prospective, of an enterprise-wide project effort. In your description please indicate any successful conflict management issues, their outcome, and whether the overall project was successful during your tenure.

If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according...