Chief Operations Officer

Job Title:            Chief Operations Officer                                        Exemption Status: Exempt
Reports to:         Superintendent                                                         Pay Grade: 109
Dept./School:    Business & Operations                                         Work Days: 223  Responsible for oversight of all financial and business affairs of the district. Provide leadership for the district's financial services activity to ensure legally sound and effective management practices. Direct and monitor the management and investment of all district funds and ensure they are adequately protected. Serve as chief financial advisor and budget advisor to the superintendent and board of trustees.
 
Responsible for the overall management, strategic planning, development, evaluation, and implementation of district business, custodial, maintenance, child nutrition, warehousing, and transportation functions. Qualifications: Education/Certification:
Bachelor's degree or equivalent experience
 
Special Knowledge/Skills:
Advanced knowledge of school finance, budgeting, accounting systems, and economics
Knowledge of information/data processing systems and financial applications
Knowledge of operations management
Ability to interpret data and evaluate maintenance and custodial programs
Ability to manage budget and personnel
Ability to implement policy and procedures
Excellent communication, public relations, and interpersonal skills
 
Experience:
5 years' experience in operations management preferred
10 years' experience leading people preferred Major Responsibilities and Duties:  Operations Management 

1. Oversee the management of facilities maintenance, custodial, warehouse, child nutrition, transportation and Business operations of the district.
2. Incorporate district-level goals into operational objectives to ensure that students arrive at school and school activities safely and on time; receive nutritious meals; and attend school in an environment that is safe, clean, and conducive to learning.
3. Monitor and reevaluate operations departments on an ongoing basis to ensure that district needs are being met in an effective and efficient manner. Implement changes where appropriate.
4. Ensure that the necessary time, resources, materials, and technology to support accomplishment of department goals are available.
5. Ensure preparation and integrity of all district general accounting records and related financial reports using accepted standards for school accounting as prescribed by the Texas Education Agency.
6. Develop long-range and short-term objectives for district's business operations and prepare district budget. Monitor budget variances and oversee budget adjustments.
7. Act as financial advisor to the superintendent and board of trustees and keep them informed of the financial condition of the district.
8. Maintain the district's investment portfolio. Supervise and coordinate the investment of all available funds to the best interest of the school district and ensure that these funds are adequately protected against loss at all times.
9. Ensure that all financial obligations of the school district (accounts payable, notes payable, bonded indebtedness, and payroll) are met on a timely basis.
10. Implement and maintain internal control procedures to ensure the safeguarding of assets and reliability of accounting data and to promote operational efficiency and ensure adherence to prescribed procedures.
11. Oversee the auditing program for all district funds and work cooperatively with the district's independent and internal auditors in conducting periodic audits.
12. Administer the business office budget and ensure that programs are cost effective and funds are managed properly.

  Policy, Reports, and Law 

1. Implement federal and state laws and regulations and local board policy and ensure compliance. Stay abreast of state and federal public policy changes that could impact the district.
2. Compile, maintain, and file all reports, records, and other documents as required.

  Budget 

1. Develop and administer the department budget based on documented needs and ensure that operations are cost effective and funds are managed prudently.

  Communication 

1. Ensure that established goals and expectations related to district operations are communicated clearly, consistently, and in a timely manner.

  Personnel Management 

1. Prepare, review, and revise job descriptions in maintenance, child nutrition, warehouse, and transportation departments as needed.
2. Evaluate job performance of employees to ensure effectiveness.
3. Select, train, evaluate, and supervise staff and make recommendations relative to assignment, retention, discipline, and dismissal.

Safety

1. Ensure that safety standards are maintained in conformance with federal, state, and insurance regulations and a district-wide preventive safety program is developed and implemented.
2. Follow district safety protocols and emergency procedures.

Other

1. Prepare and deliver written and oral presentations to the board. Attend regular meetings of the board.

  Supervisory Responsibilities: Supervise, evaluate, and recommend the hiring and firing of business, maintenance, custodial, transportation, warehouse, and food service supervisors and staff, and operations department clerical staff.*  Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Frequent districtwide travel; occasional statewide travel; occasional outside work with exposure to extreme hot and cold temperatures, dust, noise, vibration, and chemical and electrical hazards
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
*To meet the executive exemption test, the primary duty must be management and the employee must supervise at least two full-time employees.