Bilingual Administrative Associate

GROW YOUR CAREER WITH OUR TEAM! Mariani Enterprises, LLC has an opening for a full-time Bilingual Administrative Associate to work at our Lake Bluff, IL location.

POSITION SUMMARY:
Provide administrative support for the Production team, as well as taking on Accounting and Human Resource responsibilities as it relates to the Production team. This position interacts with a diverse group of internal contacts at all levels of the organization, as well as walk-in applicants.

BENEFITS FOR FULL-TIME ASSOCIATES:
• 401(k) plan with company match
• PPO & HMO health insurance options
• Dental insurance
• Vision insurance
• FSA/HSA
• Long-Term Disability and Life Insurance
• Paid time Off
• Seven paid Holidays per year including discretionary yearend holiday shut-down
• Tuition Reimbursement (after one year of service)

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential functions of this position include, but are not limited to the following:
• Follow company policies, procedures, and work standards.
• Responsible payroll processing after reviewing time-entry process by the Production Coordinators.
• Review and process all hardgoods material allocations.
• Assist and support Production Coordinators and Production Managers with scheduling of all commercial, residential, and turf contract job opportunities.
• Manage and update field staff crew lists.
• Assist field associates’ request - process Mariani wear orders, manage uniforms inventory, and help with any HR related questions.
• Assist in completing new hire and termination paperwork.
• Assist in the walk-in application process. Hand out the applications, ask initial qualifying questions as decided by the Production team.
• Assist Production team with J.U.L.I.E. marking.
• Review and complete reports to help Accounting with month end close, billing, and other duties as assigned.
• Assist with Front Office duties, as necessary.
• Work independently and within a team on special and nonrecurring, as well as ongoing projects.
• Manage confidential and non-routine information.
• Complete work within proper time limit in order to prevent backlog.
• Maintain high standard of quality of all work performed.
• Complete all proper tasks and paperwork on time and ensure accuracy of all paperwork and other necessary information.
• Arrive for each workday on time and prepared.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Participate in and contribute to Mariani initiatives.
• Help other team members in the performance of their assignments.
• Recommend process improvements and areas to improve our service offerings to clients.
• Participate in the snow removal process as necessary (i.e., provide administrative support for snow removal operations).
• Other duties as assigned.

KNOWLEDGE AND SKILL REQUIREMENTS:
• 2 years’ experience in an administrative support role or professional working environment.
• Previous experience in the landscape industry preferred.
• Ability to communicate effectively in both English/Spanish
• Demonstrate strong ability in general computer functions and programs (Microsoft Word, Excel Outlook, etc.)
• Ability to use the company production software (Aspire/Workday)
• Knowledge of landscape terminology as proven by work experience.
• Ability to plan, prioritize, and organize a diversified workload.
• Demonstrate flexibility to perform duties wherever volume considers it necessary.
• Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of internal and external clients.
• Demonstrate strong attention to details and effective communication skills, both verbal and written with Mariani associates on a regular basis.
• Demonstrate accountability for work being performed and completed on schedule.
• Ability to deliver quality results under tight deadlines.
• Professional appearance and proper telephone manners are essential.

EDUCATIONAL REQUIREMENTS: HS Diploma or equivalent

ABOUT MARIANI ENTERPRISES, LLC:
For more than 60 years, Mariani Landscape has been the trusted market leader in the residential landscape industry, earning a reputation for the innovative design, construction, maintenance, and enhancement of extraordinary landscapes. Now Mariani Landscape is building the best residential landscape firm in the world by creating a family of family companies across the nation. Mariani is elevating the residential landscape industry as a whole by partnering with other premium, family-owned landscape companies to deliver even better client experiences, give the best career opportunities to associates, and become the best steward of the earth. If you believe in building long-term relationships and have a desire to provide the best service to a valued clientele, we would like you to join our talented team.

WORKING CONDITIONS: Work requires intermittent physical activity including standing, reaching and prolonged periods of sitting and working at a computer terminal. Responsibilities may require evening and weekend work in response to client needs and deadlines.

For more information about Mariani, please visit our website at www.marianilandscape.com.

Mariani is an Equal Opportunity Employer. M/F/D/V