Administrative Support Staff Associate

POSITION: Office Manager

PAY: $18/hour

QUALIFICATIONS: High School diploma or GED. Prior office experience. Computer knowledge including proficient knowledge of Microsoft office (word, excel and access) and keyboarding. Sensitivity and responsiveness to the cultural differences of individuals and families in groups outside one's own.

CLASSIFICATION: Non-exempt Full Time

REPORTS TO: Executive Director

RESPONSIBILITIES:

• Have the ability to be self-directed and self-motivated.
• Must have proficient written communication skills, and excellent oral communication skills.
• Demonstrates technical knowledge, skill and judgment in performing assigned duties, and in the appropriate use of equipment, machines, computer/software, and supplies as required
• To perform this job successfully, an individual should have knowledge of database software, internet software, spreadsheet software and word processing software.

Essential duties/functions/responsibilities

• Provides assistance with daily functioning of office including answering phones, opening incoming mail, posting outgoing mail, and disseminating faxes and paperwork
• Maintain supply inventories and responsible for ordering of supplies
• Process accounts payable invoices and check requests and submit to main office
• Maintain local petty cash account; record and reconcile transactions and request periodic reimbursement
• Control issuance of company shared credit cards. Track issuance and return and ensure receipts are collected and submitted to main office
• Collect, record and deposit miscellaneous income. Assure safekeeping of funds received.
• Responsible for maintenance of foster care files
• Prepare DCFS 1042 invoicing for initial client needs and miscellaneous needs
• Maintain and track company owned vehicle logs and ledgers
• Assist with car rental requests. Ensure receipts are collected and submitted to main office
• Assist with collection of employee attendance records, including timesheets and time off requests and submit to appropriate HR office
• Assists with collection and submission of client intake and change sheets
• Assists with local fundraising activities
• Completes work within the required time frames
• Maintains confidentiality of information heard, seen and discussed in the agency
• Assist in quality improvement efforts of departmental and related areas
• Demonstrates the ability to remain friendly and cooperate during all working conditions

· Notify Director and Fiscal Department of any irregularities

• Display a neat, clean, professional appearance
• Schedule and coordinate foster care case aide hours

Miscellaneous:

• Actively participates in YSBIV’s continuous quality improvement program (CQI).

Job Type: Full-time

Pay: $18.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Aurora, IL 60505: Relocate before starting work (Required)

Work Location: In person