Company

University Of IllinoisSee more

addressAddressChicago, IL
type Form of workFull-Time
CategoryEngineering/Architecture/scientific

Job description

Business Administrative Associate - Women, Children & Psychiatric Health Services


Hiring Department: Hospital Nursing Services

Location:  Chicago, IL USA

Requisition ID: 1024099

Salary: $50,000-$83,000-commensurate with experience 

Posting Close Date: 4/1/2024

About UI Health: 

The University of Illinois Hospital & Health Sciences System (UI Health)provides comprehensive care, education, and research to the people of Illinoisand beyond. A part of the University of Illinois at Chicago (UIC), UI Healthcomprises a clinical enterprise that includes a 495-bed tertiary care hospital,22 outpatient clinics, and 13 Mile Square Health Center facilities, which areFederally Qualified Health Centers. It also includes the seven UIC healthscience colleges: the College of Applied Health Sciences; the College ofDentistry; the School of Public Health; the Jane Addams College of Social Work;and the Colleges of Medicine, Pharmacy, and Nursing, including regionalcampuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health isdedicated to the pursuit of health equity.


Position Summary
Provide administrative support to the Associate Chief Nursing Officer of Women and Children's Services and Senior Director of Psychiatry, using initiative, independent judgement and discretion concerning priorities with a high degree of specialization.

Duties & Responsibilities

  • Provides administrative supervision of daily activities of the division, including management of projects, programs, maintenance of office area and supplies.
  • Plans a variety of office support functions designed to maintain effective office procedures and workflow.
  • Responsible for the retention and security of essential records and reports.
  • Coordinates the preparation and review of various administrative, personnel and other reports.
  • Analyze and gather data from the university payroll system, Banner, electronic medical record, and other systems.
  • Provide data requests that pertain to market trends, revenue, cost and activity, and financial reports.
  • Assist with management of unit payroll, staffing, and scheduling process.
  • Assists with the department's TJC preparations and provides ongoing support.
  • Represents the division on various internal/external committees as required of position.
  • Coordinates staff/council meetings and all meeting communication.
  • Prepares agendas and meeting minutes as well as tracks follow-ups.
  • Responsible for distribution of minutes.
  • Provides reports on detailed analyses for department workflows, prepares surveys, business planning and strategy presentations.
  • Acts as a liaison for the Women, Children & Psychiatric Health Services with other hospital departments in order to accomplish work objectives.
  • Responsible for scheduling and updating the Associate Chief Nursing Officer's calendar as well as her direct reports.
  • Assists the Associate Chief Nursing Officer and the ACN0's direct reports when their administrative support is out of the office.
  • Maintains personnel records and completes HR transactions such as separations, resignations, recruitment, and retirement of staff.
  • Facilitates affiliation agreements and contracts between the Women, Children, and Psychiatric Services division and outside vendors.
  • Prepares financial variance reports for Senior Director to track adherence to unit budget.
  •  


     

    Minimum Qualifications

    1. Bachelor's degree in business administration, management, or a field related to the position.

    2. Two (2) years of professional business, financial, and/or managerial work experience.
      (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

    3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.


    Fully complete all sections of the online applicationincluding adding your full work history with specific details of your duties& responsibilities for each position held. Fully complete the education,licensure, certification, and language sections.

    You may upload a resume, cover letter, certifications,licensures, transcripts, and diplomas within the document section of youronline application.

    When completing your online application, please be sure toprovide detailed information about your job knowledge and specific duties andresponsibilities, as your qualifications for any Civil Service position will beprimarily determined based on what is contained in the application. Dates ofemployment and if employed on a full or part time basis (including number ofhours per week) must be indicated for each position held. Additionalconsideration will be given to supporting documentation i.e., resume, transcripts,licenses, and certifications so please be sure to attach all applicabledocuments.

    If an application is not fully completed and submitted bythe close date, the applicant/employee will not be considered for thisposition.

    For fullest consideration, the above-mentioned requirementsmust be submitted no later than 4/1/2024.

    Please note that once you have submitted your applicationyou will not be able to make any changes. In order to revise your application,you must withdraw and reapply. You will not be able to reapply after theposting close date. Please ensure the application is fully completed and allsupporting documents have been uploaded before the posting close date.

    This is a full-time and benefits eligible position.  UI Health offers competitive salariescommensurate with experience.  All fulltime benefits eligible positions include a comprehensive benefits package whichinclude; Health, Dental, Vision, Life, Disability & AD&D insurance, adefined benefit pension plan as well as paid leave which includes; Vacation,Holiday and Sick. In addition, we offer tuition waivers for employees anddependents. Go to https://www.hr.uillinois.edu/benefits for a complete list of Employee Benefits.





    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation

    Refer code: 8748951. University Of Illinois - The previous day - 2024-03-26 23:48

    University Of Illinois

    Chicago, IL
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