Benefits Coordinator

BENEFITS COORDINATOR
BENEFITS DEPARTMENT
Debevoise & Plimpton LLP is a premier international law firm with market-leading practices, a global perspective and strong New York roots. Debevoise clients engage our lawyers for the high degree of quality, strategic focus and creativity we bring to our legal advice. Our talented administrative and legal support staff brings the same commitment to their work, ensuring the firm delivers the highest level of service and a distinctive client experience. We attract and retain highly skilled and dedicated staff by providing a work environment that is diverse, collaborative, respectful and collegial, and where professional growth is encouraged and nurtured. The firm is seeking a Benefits Coordinator. This position will report to the Benefits Manager.
RESPONSIBILITIES include but are not limited to:

• Assist the Benefits Manager with the administration of employee benefits in all of the firm’s operations. Provide special guidance and support to all locations on a global scale regarding various legal and administrative staff benefit plans.
• Act as the day to day contact assisting lawyers and administrative staff on all matters related to the firm’s 5 qualified retirement plans.
• Manage the day-to-day questions, emails, and calls regarding 401K plans. This includes eligibility, beneficiaries, deferral changes, allocations, loans, hardships, etc.
• Process uploads to vendors and coordinate changes with payroll.
• Administer the Firm’s frozen defined-benefit pension plan for eligible employees.
• Assist Benefits Manager with annual retirement plan audit process.
• Work with the Benefits Department’s vendors to process monthly bills, changes, issues, new accounts, etc.
• Act as the point-of-contact for the Firm’s health club/gym membership benefits, emergency child care, dependent care spending, and commuter benefits.
• Support maintenance of the HRIS system as it relates to benefits administration.
• Assess and recommend changes to current processes, workflows, and systems.
• Support the Benefits Department with the annual open enrollment process.
• Communicate plan provisions and structure on an ongoing (annual) and new hire basis, when necessary and requested.
• Maintain and update the Firm’s intranet site with the latest plan documents and other plan materials.
• Keep up-to-date on rules and regulations pertaining to employee benefits.
• Facilitate with any ad hoc projects, reports, administrative work, and other tasks as needed.
• Backup for tracking of Short Term Disability leaves, including processing claim paperwork, tracking salary continuation eligibility, assisting Payroll department with collecting claim data for employer tax filings.

REQUIREMENTS:

• Bachelor's degree.
• Minimum of 3-5 years of Benefits experience, including administration of a retirement plan.
• Advanced knowledge of Microsoft Office.
• Strong Excel skills (i.e. Vlookups, pivot tables, macros etc.).
• Experience maintaining confidential/sensitive information.
• Ability to work well independently and in a team environment.
• Self-motivated, proactive, and possesses a high sense of urgency.
• Ability work in a fast paced environment, without sacrificing accuracy or quality of work product.
• Strong communications skills both verbal and written.
• Ability to prioritize and multi-task in a diverse & growth oriented environment.

PREFERRED QUALIFICATIONS:.

• Advanced knowledge of Microsoft Office.
• Experience with large law firms is preferred.
• Working knowledge of Workday HRIS system is a plus.
• Experience working through an open enrollment or annual renewals benefits cycle.
• Strong understanding of benefits processes and data, including eligibility and enrollment rules/procedures.

Debevoise & Plimpton LLP is an equal opportunity/affirmative action employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other legally protected category in accordance with U.S. law.
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