Administrative Coordinator

Curtis + Ginsberg Architects is an award-winning, values-driven firm with a diverse portfolio and a goal of delivering socially and environmentally responsible architecture. Our mission is to ask questions, study options, and provide design thinking that helps achieve policy changes and deliver social justice within communities. All C+GA projects embrace decarbonization, reuse, and adaptation. Our work is at the forefront of incorporating best practices in passive and active sustainability principles, resilience, wellbeing and active design strategies.

C+GA is currently seeking a full-time Administrative Coordinator with 2-4 years’ experience to support the Leadership team of the firm. The Administrative Coordinator is involved in a range of administrative responsibilities pertaining to the Leadership team and the office. Their primary function is to ensure the smooth organization and functioning of the Leadership team’s day to day calendar management, administrative responsibilities and working closely with other administrative staff.

They are effective collaborators, working across departments, in support of Leadership team and senior management for special projects.

Responsibilities:

· Heavy calendar and scheduling management, serve as point person for scheduling and planning

· Lead the scheduling, follow-up, and execution of all meeting invites in both office calendar and in Zoom meeting rooms.

· Assist administrative team in overall office calendar management

· Some email and phone correspondence on behalf of leadership team, mainly in the areas of scheduling meetings, meeting follow-up tasks, and logistical inquires

· Daily duties are both administrative and operational

· Document preparation , filing management.

· Assis in meeting preparation

· Complete miscellaneous administrative tasks and special projects as needed

Qualifications :

· Bachelor’s Degree preferred or equivalent work experience

· A minimum of 2 -4 years of experience in an administrative capacity with at least 1 year on executive level interaction.

· Solid experience in handling a wide range of administrative duties and executive support-related tasks and be able to work independently

· Should be well organized and flexible, and motivated by the challenges of supporting an office of diverse people and activities

· Excellent oral and written communication skills

· Solid interpersonal communication skills, organizational skills, and attention to detail, paired with persistent follow-through. 

· Ability to multitask, superior ability to receive many incoming tasks and requests, prioritize them, and effectively complete them

· Strong interpersonal and communication skills. The ability to troubleshoot, think creatively, and take initiative.

· A “team player” disposition

· Experience in AEC industry is preferred but not required.

Technical Requirements:

· Advanced Microsoft Outlook (for e-mail, calendar, contacts)

· Intermediate to Advanced level of MS office suite (Word, Excel, PowerPoint)

· Ability to operate office machineries and handle troubleshooting

Salary range for this position is $55,000-65,000, subject to adjustment based on candidate’s experience, skills, and references feedback.

Email resume, references & salary requirements to Curtis + Ginsberg Architects LLP, jobs@cplusga.con. No calls please.

Curtis + Ginsberg Architects is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Administrative: 2 years (Required)
• AEC industry: 2 years (Preferred)

Ability to Commute:

• New York, NY 10004 (Required)

Work Location: Hybrid remote in New York, NY 10004