Assistant Property Manager

The Assistant Property Manager position is responsible for interaction with customers and vendors in a professional and courteous manner. Other duties will be to provide administrative support to the Property Manager with regards to financial reports, budgeting, and accounts payable/receivable functions.

Desired Competency, Experience and Skills:

· Two years of prior commercial real estate experience required.

· Must possess a team-oriented, winning attitude.

· Must be willing to work overtime as needed.

· Proficient in Microsoft word, excel and outlook.

· Excellent written and verbal communication is required in addition to strong planning and organization skills.

Responsibilities:

· Assist in the supervision and coordination of the property operations.

· Assist in interviewing administrative personnel and assist with the performance review process.

· Conduct routine property inspections to prevent and/or identify maintenance repairs.

· Make sure that the office is covered at all times to allow the Property Manager time to interact more with the tenants and their immediate building needs.

· Cover the Property Administrator duties in their absence to ensure the tenant and business needs are met.

· Oversee work order system to ensure tenant and maintenance needs are being met. Generate tenant work orders when needed.

· Handle special janitorial requests and review every morning with janitorial supervisors.

· Review all security reports daily to determine any incidents during security hours and follow up.

· Oversee, organize, and maintain the lease folders, construction files, and vendor files.

· Code vendor invoices, enter invoices into the property management accounts payable program.

· Assist in gathering, compiling, and sending out monthly reporting packages.

· Assist in preparing annual and quarterly budgets and variance reports

· Generate all special billings for tenants.

· Send out monthly rent statements.

· Help with collections for aged receivables.

· Assist in the planning, organizing, and updating the property life safety security procedures and information.

· Oversee all office files and appropriate documentation.

· Ensure the tracking system for certificates of insurance is being maintained.

· Help coordinate all tenant events.

· Communicate with Tenants regularly to address concerns and build strong relationships.

· Coordinate moves of the tenant in and out of the property with the Property Administrator.

· Performs any additional duties that might be assigned by the Property Manager or any officers of the Company.

Essential Functions:

Physical demands:

Sitting 70%

Walking/standing 30%

Bending/stooping periodic

Reaching/touching reach with hands and arms; use hands to finger, handle or feel objects, tools or controls

Lifting up to 10 lbs.

Visual close/distance/peripheral vision, depth perception, color differentiation and ability to adjust focus

Auditory hear voices in both small and large group environments;

hear alerts from office automation and building systems

Verbal speaks one-on-one and in groups, in person and via telephonic devices

Mental demands:

Logic, analysis, judgment, discretion, memory appropriate for the functional level.

Environment:

Work is primarily indoors in a climate-controlled office setting. Noise level is usually moderate.

The physical, mental and environmental characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.