Address
Form of workSalary : $73,486.40 - $101,296.00 Annually
Location : Throughout San Bernardino County, CA
Job Type: Full-time
Job Number: 23-01090ES-01
Department: Multiple County Departments
Opening Date: 10/07/2023
The Job
Do you enjoy working in a dynamic, fast-paced, and collaborative environment?
San Bernardino County is recruiting for the position of Administrative Supervisor Ito work within the Office of Emergency Services (OES)OES is responsible for countywide/interagency emergency planning, mitigation, response and recovery activities. This position offers the opportunity to take on a challenging role overseeing a variety of administrative functions including contracts/grants/budget/fiscal administration, facilities management, procurement, and development/implementation of policies and procedures for the department. The list established from this recruitment will be used to fill a current vacancy in OES only. Applications will be accepted until further notice.
For more detailed information, refer to the job description.
Due to the nature of emergency management operations, these positions will be required to work extended hours including nights, weekends, holidays and may work substantial overtime as needed and during emergency activation. In addition to administrative/annual leave, this assignment is eligible for compensating time off for approved overtime hours worked.
EXCELLENT BENEFITS PACKAGE
Minimum Requirements
REQUIRED EXPERIENCEOption 1 CONTRACTS/ORGANIZATIONAL EXPERIENCE:
Eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management.
Option 2
FISCAL/BUDGET EXPERIENCE:
Eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as the primary job function in the areas of budget/fiscal management, financial analysis and/or accounting.
Option 3
PROFESSIONAL EXPERIENCE:
Two (2) years of full-time professional-level experience with primary responsibility for analyzing, interpreting and making recommendations to management in a combination of the following areas: Budget/Financial Analysis; Requests for Proposals/Contracts; Analysis and Interpretation of Quantitative Data; Facilities Planning/Property Management; Planning; Grants Management; Organizational Analysis; or Project Management.
REQUIRED LEAD/SUPERVISORY EXPERIENCEOne (1) year of lead/supervising work experience over a support services staff or professional project management experience.
REQUIRED EDUCATIONOption 1
A completed bachelor's degree in Public/Business Administration, Behavioral/Social Science, or other relevant field of study.
Option 2
Associate's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience** supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties.
**The 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor's degree and will not count towards the Required Experience.
Important Notes Regarding Qualifying Education and Experience:
Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.)
NOTE: All work experience must be clearly detailed and demonstrated on the application AND supplemental questionnaire to ensure qualifications are properly considered (resumes are not reviewed). All information must be current and up to date.
Desired Qualifications
The ideal candidate will be proficient in written/oral communication; have strong research and analytical skills; and have demonstrated leadership ability, which included three (3) years of lead worker experience overseeing professional staff and conducting complex analysis/making recommendations in one or more of the required fields. A Master's degree in a qualifying field is preferred.
Selection Process
Application Procedure: To receive priority consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire. Applications will be processed as needed; recruitment may close at any time once a sufficient number of qualified applications are received.
Note: Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire.
To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application as soon as possible. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records.Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.
If you require technical assistance, please clickHERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.
EEO/ADA: San Bernardino County is an and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the within one week of a recruitment filing deadline.
Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click for information and instructions to request Veteran's Preference points.
For important information on employment processes and submitting job applications, see links below:
Guide to Completing a County Job Application
Applicant Information and the County Employment Process
Supervisory Unit
The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
For a summary of benefits,* please click
Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at
*Retirement benefits subject to change.
01
INSTRUCTIONS: The information on the Application and your responses to the following Supplemental Questions will be used in a determination of qualifications. Accurate responses should be provided for each question, and all experience must be clearly detailed in the work experience section of your application in order to ensure qualifications are properly considered.
Some departments require special experience in the areas listed below. To be considered for positions which require special experience, be sure to clearly demonstrate experience and include the following information: Employer Name, Dates of Employment, Job Title, Your Level of Responsibility ("primary responsibility", "assisted", "participated", etc.), and Specific Duties Performed.
(Do not refer to resume as it will NOT be reviewed. All questions below should be read carefully and answered appropriately.)
02
These positions will be required to work extended hours including nights, weekends, holidays and may work substantial overtime as needed and during emergency activation. Can you meet these requirements?
03
Indicate the Required Education Option you meet:
04
Qualifications: Indicate below the option under which you meet the minimum requirements.
05
Do you have at least one year of lead or supervisory experience over a support services staff?
06
Supervisory/Lead Experience: Clearly describe your experience where you functioned as a regular, ongoing supervisor or lead (not as backup in case of absence). Be sure to provided explicit details supporting your answers of each experience to include: position title, the dates of employment, and the number of people/titles of positions supervised/led, including the scope of your responsibilities for each work experience. If no experience, indicate "N/A."
NOTE: This experience should also be clearly described in the Work Experience section of the Application.
07
Primary Duties: Select only the following tasks you performed as a primary duty for more than twelve (12) months.
NOTE: This experience should also be clearly demonstrated and described in the Work Experience section of the Application.
08
Work Experience: Select only the following tasks for which you have experience.
NOTE: This experience should also be clearly demonstrated and described in the Work Experience section of the Application.
09
Describe your professional-level project management experience, including developing/implementing project plans, establishing project timelines/priorities, monitoring progress, and leading project team members for professional-level projects. Be sure to include any experience in Emergency Services/response.Specify job title, employer, and dates for positions where experience was obtained. If no experience, indicate N/A.
10
Computer Training/Experience: Clearly describe your work experience where you used Word, Excel, SAP, Access, or other word processing software; writing programs or creating queries, use of spreadsheet or other relational database software. Be sure to provide explicit details supporting...
Location : Throughout San Bernardino County, CA
Job Type: Full-time
Job Number: 23-01090ES-01
Department: Multiple County Departments
Opening Date: 10/07/2023
The Job
Do you enjoy working in a dynamic, fast-paced, and collaborative environment?
San Bernardino County is recruiting for the position of Administrative Supervisor Ito work within the Office of Emergency Services (OES)OES is responsible for countywide/interagency emergency planning, mitigation, response and recovery activities. This position offers the opportunity to take on a challenging role overseeing a variety of administrative functions including contracts/grants/budget/fiscal administration, facilities management, procurement, and development/implementation of policies and procedures for the department. The list established from this recruitment will be used to fill a current vacancy in OES only. Applications will be accepted until further notice.
For more detailed information, refer to the job description.
Due to the nature of emergency management operations, these positions will be required to work extended hours including nights, weekends, holidays and may work substantial overtime as needed and during emergency activation. In addition to administrative/annual leave, this assignment is eligible for compensating time off for approved overtime hours worked.
EXCELLENT BENEFITS PACKAGE
Minimum Requirements
REQUIRED EXPERIENCEOption 1 CONTRACTS/ORGANIZATIONAL EXPERIENCE:
Eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management.
Option 2
FISCAL/BUDGET EXPERIENCE:
Eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as the primary job function in the areas of budget/fiscal management, financial analysis and/or accounting.
Option 3
PROFESSIONAL EXPERIENCE:
Two (2) years of full-time professional-level experience with primary responsibility for analyzing, interpreting and making recommendations to management in a combination of the following areas: Budget/Financial Analysis; Requests for Proposals/Contracts; Analysis and Interpretation of Quantitative Data; Facilities Planning/Property Management; Planning; Grants Management; Organizational Analysis; or Project Management.
REQUIRED LEAD/SUPERVISORY EXPERIENCEOne (1) year of lead/supervising work experience over a support services staff or professional project management experience.
REQUIRED EDUCATIONOption 1
A completed bachelor's degree in Public/Business Administration, Behavioral/Social Science, or other relevant field of study.
Option 2
Associate's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience** supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties.
**The 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor's degree and will not count towards the Required Experience.
Important Notes Regarding Qualifying Education and Experience:
Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.)
NOTE: All work experience must be clearly detailed and demonstrated on the application AND supplemental questionnaire to ensure qualifications are properly considered (resumes are not reviewed). All information must be current and up to date.
Desired Qualifications
The ideal candidate will be proficient in written/oral communication; have strong research and analytical skills; and have demonstrated leadership ability, which included three (3) years of lead worker experience overseeing professional staff and conducting complex analysis/making recommendations in one or more of the required fields. A Master's degree in a qualifying field is preferred.
Selection Process
Application Procedure: To receive priority consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire. Applications will be processed as needed; recruitment may close at any time once a sufficient number of qualified applications are received.
Note: Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire.
To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application as soon as possible. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records.Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.
If you require technical assistance, please clickHERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.
EEO/ADA: San Bernardino County is an and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the within one week of a recruitment filing deadline.
Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click for information and instructions to request Veteran's Preference points.
For important information on employment processes and submitting job applications, see links below:
Guide to Completing a County Job Application
Applicant Information and the County Employment Process
Supervisory Unit
The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
For a summary of benefits,* please click
Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at
*Retirement benefits subject to change.
01
INSTRUCTIONS: The information on the Application and your responses to the following Supplemental Questions will be used in a determination of qualifications. Accurate responses should be provided for each question, and all experience must be clearly detailed in the work experience section of your application in order to ensure qualifications are properly considered.
Some departments require special experience in the areas listed below. To be considered for positions which require special experience, be sure to clearly demonstrate experience and include the following information: Employer Name, Dates of Employment, Job Title, Your Level of Responsibility ("primary responsibility", "assisted", "participated", etc.), and Specific Duties Performed.
(Do not refer to resume as it will NOT be reviewed. All questions below should be read carefully and answered appropriately.)
- I have read and understand the instructions.
02
These positions will be required to work extended hours including nights, weekends, holidays and may work substantial overtime as needed and during emergency activation. Can you meet these requirements?
- Yes
- No
03
Indicate the Required Education Option you meet:
- Option 1: Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.
- Option 2: Associate's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties.
- None of the above
04
Qualifications: Indicate below the option under which you meet the minimum requirements.
- Option 1 - CONTRACTS/ORGANIZATIONAL EXPERIENCE: Eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management.
- Option 2 - FISCAL/BUDGET EXPERIENCE: Eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as the primary job function in the areas of budget/fiscal management, financial analysis and/or accounting.
- Option 3: PROFESSIONAL EXPERIENCE: Two (2) years of full-time professional-level experience with primary responsibility for analyzing, interpreting and making recommendations to management in a combination of the following areas: Budget/Financial Analysis; Requests for Proposals/Contracts; Analysis and Interpretation of Quantitative Data; Facilities Planning/Property Management; Planning; Grants Management; Organizational Analysis; or Project Management.
- None of the above, I do not possess the qualifying experience and/or the required education.
05
Do you have at least one year of lead or supervisory experience over a support services staff?
- Yes
- No
06
Supervisory/Lead Experience: Clearly describe your experience where you functioned as a regular, ongoing supervisor or lead (not as backup in case of absence). Be sure to provided explicit details supporting your answers of each experience to include: position title, the dates of employment, and the number of people/titles of positions supervised/led, including the scope of your responsibilities for each work experience. If no experience, indicate "N/A."
NOTE: This experience should also be clearly described in the Work Experience section of the Application.
07
Primary Duties: Select only the following tasks you performed as a primary duty for more than twelve (12) months.
NOTE: This experience should also be clearly demonstrated and described in the Work Experience section of the Application.
- Advise on work problems
- Assign and review work
- Train staff
- Approve leave time
- Change work schedules
- Counsel on behavior problems
- Give input on work performance evaluations
- Write work performance evaluations for supervisor's signature
- Write and sign work performance evaluations
- Interview candidates for hiring
- Recommend candidates for hiring
- Make final hiring decisions
- Recommend disciplinary actions
- Carry out disciplinary actions (write reprimands, terminations, etc.)
- N/A
08
Work Experience: Select only the following tasks for which you have experience.
NOTE: This experience should also be clearly demonstrated and described in the Work Experience section of the Application.
- Advise on work problems
- Assign and review work
- Train staff
- Approve leave time
- Change work schedules
- Counsel on behavior problems
- Give input on work performance evaluation
- Write work performance evaluations for supervisor's signature
- Write and sign work performance evaluations
- Interview candidates for hiring
- Recommend candidates for hiring
- Make final hiring decisions
- Recommend disciplinary actions
- Carry out disciplinary actions (write reprimands, terminations, etc.)
- N/A
09
Describe your professional-level project management experience, including developing/implementing project plans, establishing project timelines/priorities, monitoring progress, and leading project team members for professional-level projects. Be sure to include any experience in Emergency Services/response.Specify job title, employer, and dates for positions where experience was obtained. If no experience, indicate N/A.
10
Computer Training/Experience: Clearly describe your work experience where you used Word, Excel, SAP, Access, or other word processing software; writing programs or creating queries, use of spreadsheet or other relational database software. Be sure to provide explicit details supporting...
