Administrative Analyst Supervisor

THE COUNTY OF EL DORADO
The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting. The Opportunity.
HEALTH AND HUMAN SERVICES AGENCY - ADMINISTRATION
The County of El Dorado Health and Human Services Agency (HHSA) provides effective, efficient, collaborative services that strengthen, empower and protect individuals, families, and communities, thereby enhancing their quality of life. The HHSA Administration division consists of the Facilities, Personnel, and Contracts units. This unit specializes in performing critical functions for the Agency including but not limited to drafting new and renewal agreements, grant writing, request for proposals, and creation of all board items for all HHSA divisions. This position is responsible for the oversight and supervision of the staff of the HHSA Contracts Unit.
Administrative Analyst Supervisor will perform supervisory as well as advanced, difficult, and complex analytical work in the administration of assigned operations, programs, and projects; plans, assigns, directs, and evaluates the work of professional staff supporting the assigned department, division, program, or function; conducts and coordinates advanced research and analysis on complex programmatic practices and procedures, and makes recommendations for organizational, operational, policy, and procedural improvements; conducts difficult and/or specialized needs analyses, feasibility studies, and evaluations for assigned projects and programs; participates in departmental planning activities to improve organizational productivity and customer service, and fosters cooperative working relationships among County departments.
IDEAL CANDIDATE
HHSA provides a wide array of service the El Dorado communities through over 100 programs. The ideal candidate will embrace the challenge of reviewing legislation fiscal impact to the HHSA programs, perform detailed fiscal analysis and possess the superior communication skills to communicate the impacts and provide solutions. The ideal candidate will be able to provide fiscal support to all levels of professional staff. This position will be familiar with supervising professional level staff, the ability to provide a detailed review of their fiscal analysis and provide support and training opportunities. Be able to think flexibly to continually improve the duties and communications of the HHSA budget unit. This position will coordinate the development of the budget and fiscal projection reports at the agency level for county departments as well as at the detailed program level for our internal and state partners.
The selected candidate will have the opportunity to:

• Plan, organize, assign, and supervise the staff, operation, and activities of an assigned administrative function or area which may include budget/finance, training and staff development, facilities, contracts and procurement, and/or program analysis.
• Supervise the work of professional analyst staff, and may supervise technical and administrative support staff; select, train, motivate, and direct personnel; evaluate and review work for acceptability and conformance with department standard; prepare and deliver performance evaluations; work with employees on performance issues; implement discipline and termination procedures; respond to staff questions and concerns; work with department management and staff to build and maintain a high performing team environment.
• Supervise the activities of a distinct departmental/division administrative program, function, or work unit; has significant responsibility for the development of goals, objectives, and operational strategies for the assigned program/unit and for quality control/improvement.
• Supervise and conduct complex analyses to identify alternatives and make recommendations regarding such matters as organizational structure, budget development/administration, staffing, facilities, equipment, cost/benefit, productivity, and policy or procedure modifications; evaluates alternatives and develops conclusions.
• Discuss analysis finding with management staff, makes recommendations, and coordinate the implementation of procedural, administrative, and/or operational changes after approval; prepare comprehensive technical records and reports.
• Coordinate programs and activities with those of other departments, depending upon the nature of the assigned operation, program, or project to which assigned.

When performing contracts and procurement professional supervisory duties:

• Supervise and coordinate departmental procurement activities, including the issuance of solicitations, requests for proposals, and sole source requests to provide materials and services.
• Coordinate pre-proposal meetings and the evaluation of submittals; draft and review terms and conditions of agreements; negotiate and execute contracts.
• Oversee contract administration activities, ensuring compliance with all legal and contractual requirements; recommend solutions to address contractual problems; enforce legal agreements to ensure contract compliance.
• May perform the more difficult and complex purchases; review requisitions for completeness and accuracy; confer with department representatives in writing product specifications; contact vendors to obtain product information; resolve issues with contract terms and deliverables; sign purchase orders and award bids.
• Direct and coordinate investigations into delayed or unsatisfactory product complaints and secure adjustments.

For a full description of duties and responsibilities, please review the job description here.
Human Resources will assess your application to determine if you are minimally qualified using the following recommendations. A combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying; however, education may not solely substitute for the required experience.

Equivalent to a bachelor's degree from an accredited four-year college or university with major coursework in business administration, accounting, public administration, or a closely related field;

AND

Three (3) years of professional experience performing administrative, budget, or administrative management functions at a level equivalent to the County's class of Administrative Analyst II, including one (1) year of lead experience;

OR

One (1) year of experience at a level equivalent to the County's class of Sr. Administrative Analyst.

When assigned to a specific functional area as noted above, previous knowledge and experience in such area is desirable.

Licenses and Certificates:

Some positions may require possession of, or ability to obtain, a valid California or Nevada Driver's License by the time of appointment, and maintenance of a satisfactory driving record.

Click here for Frequently Asked Questions.
The County of El Dorado is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.
Not just rustic mining towns and historic sites - Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history.

Escape the traffic and smog because El Dorado County is just:

• 40 miles to Downtown Sacramento
• 50 miles to Sacramento International Airport
• 129 miles to San Francisco

Here are a few of the many activities and events available throughout El Dorado County:

• Hiking, Camping, Fishing, Boating, and Watersports
• Skiing and Snowboarding
• Live Music and Music Festivals
• Local Craft Breweries and Wineries
• El Dorado County Fair
• Placerville Speedway Races
• Farm to Fork Restaurants
• Local Shopping Gems

Employment Type: Full Time