Administrative Specialist Supervisor (Admin Supv 1)

Job Summary The Administrative Specialist Supervisor provides active oversight to the department workflow and is accountable for all unit activities and is expected to be an informed source of the detail of the department's level of performance. Takes hands-on approach to maintaining appropriate staffing levels within the unit on all appropriate shifts. The Supervisor is responsible for completing account quality reviews and providing feedback, including all documentation, in a timely fashion to staff and management. Monitors, maintains and/or accelerates departmental performance from both quality and productivity aspects. Responsible for statistical analysis for the department, and for facilitating all staff training, as identified in the job description. Also responsible for promotion of interdepartmental and inter-shift teamwork actions. The functions and specialty components of the department consist of eligibility verification, third party payer identification, and registration of funded and non-funded county types, ensuring accuracy in EMR system to facilitate reimbursement. Supervises approximately 30 access representatives.
Apply By Date
11/29/2023; Interviews and recruiting process may occur at any time
Minimum Qualifications

• Supervisory and/or leadership experience
• Bachelor's degree in related area and/or equivalent experience/training
• Knowledge of healthcare insurance systems, including Medi-Cal, HMO, PPO, fee-for-service, and worker's compensation sufficient to properly screen and review registrations, eligibility verification, and coordinate authorization notification process and report financial outcomes
• Knowledge of MI county contracts; third party payer contracts, Title XXII, JCAHO and CMRI notification criteria, with demonstrated knowledge of how these programs and regulations affect the functions and roles of the department
• Skills to perform in-depth statistical analysis to provide accurate information in a concise informative manner and to identify/analyze problems or issues related to areas of responsibility, which includes patient throughput, registration, and admitting processes
• Proven leadership skills to direct others to accomplish tasks in a positive manner, and which are conductive to positive operations within the department
• Able to work overtime and variable hours when necessary or required to communicate with staff
  Flexible to work schedule changes and on call in the event of a disaster alert

Department Description
Financial Clearance is responsible for the authorization of all Admissions, Emergency Department and Outpatients patients to UC Davis Medical Center. This position will serve as the direct report for the Financial Clearance Unit and department administrative support staff.
Position Information

• Salary or Pay Range: $2,494.25 - $4471.26
• Salary Frequency: Biweekly
• Salary Grade: 21
• Payroll Title: ADMIN SUPV 1
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08
• Location: UCD HAS Building
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Onsite for training period (3-6 months) then can transition to hybrid (onsite 2 days a week

Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• 14 paid Holidays annually
• Vacation/Paid Time Off
• Sick Leave with unlimited accrual
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time.Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere#CA-DF