Fiscal Services Supervisor - Business Services/Administrative Services - Columbia College

Fiscal Services Supervisor - Business Services/Administrative Services - Columbia College

Columbia College

2023-2024 Management Salary Schedule: Range 25: $6,103 - $7,752/ $6,336.10 to $7,985.10 monthly with Doctoral. Stipend is provided for an earned doctorate.

The District currently pays for a number of health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid.

DEFINITION
Under direction, supervises, assigns, reviews and participates in the work of all Columbia College Business Office activities relating to student accounts, including revenue collection, billing, refunds, financial aid and scholarship disbursements, student account adjustments, and agency sponsorships; defines and documents Business Office policy and procedures; provides administrative software training and procedural training for staff relating to student accounts and revenue collections; reconciles Business Office accounts and posts revenues to the general ledger and performs other duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Columbia College Vice-President – Administrative Services.
Provides direct supervision to financial services staff as well as other administrative support staff, as assigned.

MINIMUM QUALIFICATIONS
Knowledge of:

• Principles and practices of accounting, budgeting and financial management.
• Principles and practices of management, administration, supervision and training.
• Financial and budget analysis and research procedures.
• Office procedures, FERPA requirements and applicable provisions of the California Education Code.
• Standard office computer programs and administrative software.

• Ability to manage accounting and budgeting functions; work at multiple technical levels;
• Prepare clear and concise financial reports and statements;
• Manage, supervise and train employees in accounting and revenue collection practices;
• Establish and maintain cooperative and effective working relationships with those contacted in the course of assigned duties;
• Work with people with different technical and ability levels; and
• Communicate effectively in written and oral form.
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• Education: Minimum of an Associate’s degree in business administration, accounting, finance or related field.
• Experience: Four years of increasingly responsible finance and/or accounting experience working in a community college setting with preferably two years working in a business office setting.

EXAMPLES OF DUTIES

• Supervise, assign, review and participate in the work of all Columbia College Business Office activities; prepare Business Office budget.
• Generate checks-weekly for scholarships, monthly for district transfers.
• Generate a monthly revenue transfer report for student revenues collected and transferred to the District accounts.
• Reconcile daily collections of all Columbia College (CC) cashiers, on and off site, and post to the general ledger.
• Set up and maintain agency sponsorships for student fees, including billing, receipting, student fee deferrals, and agency refunds.
• Correct/adjust student accounts for approved petitions for refunds from Admissions and Records.
• Prepare and evaluate AR reports for Columbia College for status, billing, refunds, and possible errors.
• Receipt and log revenues; prepare deposits for CC Foundation.
• Reconcile Business Office and Scholarship bank accounts.
• Assist in resolving student grievances/complaints relating to fees.
• Monitor business Office staff activities-window service, receipting, billing, refunds, check processing and disbursements.
• Prepare and execute general ledger journal entries for interest and transfer of funds to individual scholarship accounts.
• Perform other duties as assigned.

Licenses and Certificates:
Possession of valid California Motor Vehicle Operator’s License.

Physical and Mental Standards:

• Mobility: ability to sit for long periods, move about an office, stand occasionally, reach above and below desk level.
• Dexterity: fine manipulation sufficient to operate a keyboard, handle individual papers, write and take notes.
• Lifting: occasional lifting of papers, files, equipment and material weighing up to 25 pounds.
• Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently.
• Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak in person.
• Emotional/Psychological Factors: ability to make decisions and concentrate; frequent contact with others including some public contact; frequent deadlines and time-limited assignments.

• Work is generally performed in a standard office environment.
• Work may require occasional evening and weekend hours

APPLICANT INFORMATION:
Applications are accepted online only at: https://www.yosemite.edu/recruitment/employmentopportunities/
Select Job Openings, Select Search Jobs, Select Job Title, Create an account and Apply to this job.
Please note: The District does not integrate with the third party service of Interfolio; therefore, reference letters must be submitted along with the application documents required.

SELECTION PROCEDURES
Only online application packets will be accepted including:
• YCCD Administrative online application
• Resume
• Personal letter of interest
• Transcript (Unofficial)
Those applicants selected for personal interview will be notified by email or phone. In accordance with Board policy official offers of employment will be made only by the Chancellor or Vice Chancellor/Human Resources, YCCD. Final appointment is subject to confirmation by the Board of Trustees.
Federal law requires the District employ only US citizens and aliens authorized to work in the United States. Written verification of employment eligibility is required.
BACKGROUND CHECK:
A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
The District may hire more than one applicant with this applicant pool.
The Yosemite Community College District is an Equal Opportunity Employer.
It is the policy of Yosemite Community College District (Modesto Junior College and Columbia College) not to discriminate on the basis of race, color, national origin, sex or disability in its educational programs and its employment practices. YCCD BP 3410 Nondiscrimination can be found at: https://www.yosemite.edu/trustees/board_policy/3410%20Nondiscrimination.pdf
Title IX Sexual Harassment regulations define Title IX Sexual Harassment to include four terms “as defined in” the Clery Act and the Violence Against Women Act (VAWA): Sexual Assault, Dating Violence, Domestic Violence, and Stalking.
In accordance with 34 C.F.R. §§ 100.6(d), 104.8, and 106.9; and 28 C.F.R. § 35.106, the following person has been designated to handle inquiries regarding Title IX, Section 504/Title II policies:
District Title IX/Civil Rights Compliance Coordinator
Yosemite Community College District
2201 Blue Gum Ave., Modesto, CA 95358

02/01/2024

02/22/2024

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