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SalaryDescription
OPEN DATE: March 18, 2024
CLOSING DATE: April 8, 2024
POSITION TYPE: Trust Fund
APPOINTMENT TYPE: Temporary Not to Exceed 3 Years
SCHEDULE: Full Time
DUTY LOCATION: Suitland, Md
Non-sensitive (NS)/Low Risk
Non-sensitive (NS)/Low Risk
Open to all qualified applicants
What are Trust Fund Positions?
What are Trust Fund Positions?
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).
Conditions of Employment
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated as low risk.
- Complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
OVERVIEW
Come join a mission driven institution and be a central contributor to a new and exciting initiative at the Smithsonian’s National Museum of the American Indian (NMAI)! The NMAI seeks a Staff Assistant to support fellowship and internship programs through the museum’s new Outreach and Engagement Planning Office. The Office is dedicated to advancing NMAI’s mission through developing and supporting collaborations and partnerships with Native and Indigenous communities and allied organizations.
The incumbent will be responsible for a wide variety of functions in support of fellowship and internship programs and general activities of the Outreach and Engagement Planning Office. The incumbent will serve as staff assistant to the fellowship program administrator and provide program support for NMAI fellowship and internship programs. This includes assisting with onsite fellowship and internship activities, supporting applicants through the application and selection process, providing support for recruitment and outreach activities, and performing general administrative tasks in support of these programs. The incumbent will also assist in outreach and engagement efforts with Indigenous communities and allied organizations as part of the overarching work of the Outreach and Engagement Planning Office.
This position is located at the NMAI in the Cultural Resources Center in Suitland, MD. Occasional travel to other NMAI locations or partnering institutions and Indigenous communities may be required.
Please note, this is a trust position and applications are not through USA Jobs; an uploaded CV or resume and cover letter are required at the job application website. Your cover letter should address how your resume and experience connect to the requirements of the position. A resume can be more than two pages given that it should include a description of your paid and non-paid work experience that is related to this job, starting and ending dates of job (month and year), and average number of hours worked per week.
DUTIES AND RESPONSIBILITIES
- Provides scheduling, coordination, and other administrative support for fellowship and internship program activities.
- Assists in maintaining and tracking program budgets.
- Establishes and maintains systems to organize program correspondence and files.
- Leads and refines communication and documentation strategies for fellowship and internship programs.
- Works collaboratively with other staff in the Office and cross-departmentally to host fellows, interns, program alumni, and other visiting researchers or community members.
- Supports procurement and invitational travel to host Indigenous communities and community members at the museum.
- Assists on an as-needed basis the work of the Outreach and Engagement Planning Office.
QUALIFICATION REQUIREMENTS
Required Qualifications and Experience
- Experience in engagement with Indigenous community members and/or tribal institutions.
- Excellent writing, communication, and organizational skills.
- Ability to interact with diverse peoples with tact and diplomacy.
- Ability to plan, coordinate, and prioritize multiple projects independently and with a high degree of efficiency and accuracy.
- Experience in administrative practices and procedures such as establishing and maintaining systems to organize information and communications, project and financial tracking, meeting facilitation, and scheduling.
- The ability to work independently and in a team; the incumbent will support Office staff and other NMAI units’ work in service of community engagement.
Preferred Qualifications and Experience
- Proficiency in the functions of Microsoft Office software, including Excel, Word, Power Point, and virtual meeting platforms with the ability to learn new automated systems.
- Knowledge of Indigenous perspectives on museums and the collections in their care.
- Working proficiency in a second language (Indigenous, Spanish, etc.).
Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.
Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.
The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."
Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.
Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.
The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
Relocation expenses are not paid.
Commitment to Diversity, Equity, and Inclusion
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact NMAI-HumanResources@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.
Commitment to Diversity, Equity, and Inclusion
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact NMAI-HumanResources@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.
The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.
About National Museum of the American Indian
Established in 1989, through an Act of Congress, the Smithsonian’s National Museum of the American Indian is an institution of living cultures dedicated to advancing knowledge and understanding of the life, languages, literature, history and arts of the Native peoples of the Western Hemisphere. The National Museum of the American Indian is comprised of two premier centers for exhibitions and public programs— a museum in Washington, D.C., on the National Mall, and a second museum in Manhattan in New York City. The museum also has a collections, research and conservation facility, the Cultural Resources Center, which is located in Suitland, Maryland. The three state-of-the-art facilities of the National Museum of the American Indian make it a leading museum about Native peoples of the Western Hemisphere and a popular cultural destination.
