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SalaryJOB INFORMATION
THIS POSITION IS BEING RECRUITED AS A COUNTY WIDE OPPORTUNITY. ONLY CURRENT REGULAR AND PROBATIONARY EMPLOYEES OF FREDERICK COUNTY SHERIFF'S OFFICE (FCSO), ARE ELIGIBLE FOR CONSIDERATION. QUESTIONS REGARDING YOUR ELIGIBILITY OR HOW THIS EMPLOYMENT CHANGE MAY AFFECT YOUR COMPENSATION, PLEASE CONTACT RECRUITMENT@FREDERICKCOUNTYMD.GOV
Non-exempt; full-time; 40 hours per week; Monday – Friday; 7:30 a.m. – 4:30 p.m.; full-benefits
This administrative position within the Records Section of the Frederick County Sheriff's Office (FCSO) is responsible for the daily data entry of warrants into various computer record keeping systems. Supervision is received from the Records Section Supervisor.
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.
ESSENTIAL DUTIES AND JOB RESPONSIBILITIES
- Process and validate incoming warrants in National Crime Information Center (NCIC) and Maryland Telecommunications Enforcement Resource System (METERS) databases in accordance with County, State and Federal regulations
- Ensure FCSO adheres to procedures, methods, regulations, policies and standards of NCIC and METERS to comply with periodic audits
- Validate all warrants by reviewing monthly active warrant list; confirm warrant status in court records and METERS; update and/or cancel warrant if necessary; update NCIC with validation status
- Perform general office support duties for the Records Section (e.g. photocopy, collating, filing, processing daily mail, etc.)
- Quality check and review completed warrant entry in NCIC/METERS
- Utilizing electronic files and databases, retrieve information to compose and prepare correspondence, memorandums, reports and other written work
- Review and analyze old warrants to determine if the warrant meets the recall criteria
- Serve as back-up for other administrative support/clerical staff as needed
- Responsible for responding to warrant requests, including requests within the County, and from external sources in accordance with established processes
- Perform multi-state criminal history record and firearms checks through NCIC
- Enter extradition parameters into NCIC/METERS based on type of warrant and offense
- Check agency case documentation against database files; as needed research records to verify correct record
- Verify wanted person’s identification and information using Criminal Justice Information Services (CJIS), National Law Enforcement Telecommunications System (NLETS), Motor Vehicle Administration (MVA), court records and other police Record Management Systems
- Interact with various courts throughout the State, other criminal justice agencies and the public in person, by mail and telephone; if needed, contact State’s Attorney’s Office to recall a warrant if meets established criteria
- Interact with law enforcement to provide information and verify identity of individuals being detained or investigated to determine current warrant status
- Perform other duties as assigned
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
QUALIFICATIONS AND REQUIREMENTS
The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- High school graduation or the equivalency
- Minimum 2 years administrative support work experience
- Minimum 1 year data entry work experience
- Intermediate skills in the use of MS Office Suite
- Possession of a valid automobile operator’s license
KNOWLEDGE / SKILLS / ABILITIES:
- Ability to maintain County Authorized Driver privileges
- Ability to effectively access and utilize word processing and data management systems and equipment
- Strong clerical skills including the ability to accurately update and maintain manual and computerized files and filing systems
- Ability to work with sensitive information and maintain appropriate confidentiality
- Ability to learn to use on-line equipment and systems assigned to the Records Section
- Ability to organize work, determine priorities and complete assigned work with minimal supervision
- Ability to develop and maintain effective working relationships with co-workers and the general public
- Strong and effective spoken and written (English) communication skills
PREFERENCE MAY BE GIVEN FOR:
- Civilian law enforcement experience
- Experience working within a law enforcement records section or Criminal Justice Information Systems database
- Advanced skills in the use of MS Office Suite
- Direct customer service work experience
PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
- While working in this position, the employee is required to constantly perform repetitive motions; frequently sit and reach; occasionally walk and climb; and rarely stoop, lift up to 20 pounds, push up to 40 pounds, pull up to 40 pounds, and drive.
- While working in this position, the employee is required to frequently work indoors; rarely work outdoors and walk on uneven ground.
ADDITIONAL INFORMATION / EXAMINATION PROCESS
- Available for varied work hours to accommodate meetings, trainings or other departmental commitments
- This position is subject to random drug testing, to include testing for marijuana
- When considered under the Frederick County Employees Retirement Plan, this position is designated as "non-uniformed"
KIND OF EXAMINATION (may include):
- An evaluation of training and experience
- Related office skills testing
- One or more interviews
- A pre-employment background investigation conducted by the Frederick County Sheriff’s Office
- A pre-employment polygraph test (inquiries include criminal, credit, drug use and personal history)
- Pre-employment drug test, to include testing for marijuana
