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Form of workSalary: $23,885.00 - $44,199.00 Annually
Location : Orangeburg County, SC
Job Type: FTE - Full-Time
Job Number: 149136
Agency: Department of Mental Health-MHC Orangeburg
Opening Date: 05/08/2023
Closing Date: 5/31/2023 11:59 PM Eastern
Class Code:: AA50
Position Number:: TBD
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 3
Hiring Range - Min.: $29,061.00
Opening Date: 05/08/2023
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: You must apply on-line at www.careers.sc.gov. Follow the status of your application on-line. VETERAN PREFERENCE STATEMENT: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Who We Are:
Orangeburg Area Mental Health Center is part of the South Carolina Department of Mental Health. Orangeburg Area Mental Health Center/OAMHC provides mental health services to individuals in Orangeburg, Calhoun, Bamberg and Holly Hill Counties.
Under the direct supervision of the Business Manager. Performs and assist with a wide range of OAMHC and its satellite offices advanced administrative duties to include, clerical, reporting, and Front Desk coverage. Able to utilize DMH/OAMHC computer-based programs to complete assigned tasks (i.e. CIS, EMR, ETC.) Able to function in the full capacity of the OAMHC Administrative Pool. Able to function and ensure other related OAMHC administrative responsibilities are smoothly operable.
Responsible for the management of center-wide medical records unit in compliance with Departmental Quality Assurance Regulations and Center Policy and
assists in record inspection, reviews records, and documentation requirements.
2.Responsible for center-wide compliance with departmental policies regarding the confidentiality of medical records. Serves as a liaison with legislation of SCDMH regarding questions concerning release of client information. Oversees and assists in preparing client information for release. Ensures appropriate procedures are followed prior to the release of any client record. Oversees preparation of medical records for electronic archive of files when necessary. Consults with clinical staff regarding release of confidential information.
3. Responsible for maintaining current CIS data in assigned fields. Monitors admission and discharge status.
4. Attends training and committee meetings as assigned. Consults with supervisor regarding concerns about Medical Record policy and procedures. Presents relevant Medical Record issues in Unit meetings.
5. Adheres to OAMHC, DMH and State Corporate Compliance policies, procedures, and regulations.
6. Other duties as assigned
Minimum and Additional Requirements
State: A high school diploma. Related clerical experience may be substituted for a high school diploma.
DMH: A High School Diploma and 2 years of clerical experience, or an Associates Degree in secretarial science or other related field, or 3 years clerical experience.
Preferred Qualifications
Knowledge of the principles, policies and practices of clerical duties. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to communicate effectively. Ability to deal courteously and effectively with the public. Ability to exercise judgement and discretion in interpreting and applying policies and procedures.
Must be comfortable and effective working in a professional office environment. Must understand and address the needs of external and internal customers of the Center. Must have a positive attitude and treat all consumers, staff, supervisors, and surrounding community with dignity and respect at all times. Must posses a current, valid state motor vehicle operator license.
Additional Comments
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave accrual per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
For the Dept. of Mental Health, do you have experience using computer software for data compilation and review?
02
How serious do you take being on time and being present for work as scheduled?
03
Do you have experience with electronic health/ medical records?
04
Are you on the Registry of Convicted Sex Offenders?
05
Are you willing to take a mandatory pre-employment drug test?
06
Have you ever been an employee of the South Carolina Department of Mental Health, other State Agency, or SC School District?
07
Do you have experience in a front line customer service capacity?
08
Do you have experience interpreting complex rules and applying them to specific situations?
09
Please indicate your understanding to the following statement by checking Yes below:If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application.
10
Have you attached your unofficial transcripts to this application?
11
The South Carolina Department of Mental Health is recognized as a licensed hospital system, thus, may require employees to be fully vaccinated as a condition of employment, subject to an approved exemption. Checking this box indicates my understanding to the above referenced statement.
Required Question
Location : Orangeburg County, SC
Job Type: FTE - Full-Time
Job Number: 149136
Agency: Department of Mental Health-MHC Orangeburg
Opening Date: 05/08/2023
Closing Date: 5/31/2023 11:59 PM Eastern
Class Code:: AA50
Position Number:: TBD
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 3
Hiring Range - Min.: $29,061.00
Opening Date: 05/08/2023
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: You must apply on-line at www.careers.sc.gov. Follow the status of your application on-line. VETERAN PREFERENCE STATEMENT: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Who We Are:
Orangeburg Area Mental Health Center is part of the South Carolina Department of Mental Health. Orangeburg Area Mental Health Center/OAMHC provides mental health services to individuals in Orangeburg, Calhoun, Bamberg and Holly Hill Counties.
Under the direct supervision of the Business Manager. Performs and assist with a wide range of OAMHC and its satellite offices advanced administrative duties to include, clerical, reporting, and Front Desk coverage. Able to utilize DMH/OAMHC computer-based programs to complete assigned tasks (i.e. CIS, EMR, ETC.) Able to function in the full capacity of the OAMHC Administrative Pool. Able to function and ensure other related OAMHC administrative responsibilities are smoothly operable.
Responsible for the management of center-wide medical records unit in compliance with Departmental Quality Assurance Regulations and Center Policy and
assists in record inspection, reviews records, and documentation requirements.
2.Responsible for center-wide compliance with departmental policies regarding the confidentiality of medical records. Serves as a liaison with legislation of SCDMH regarding questions concerning release of client information. Oversees and assists in preparing client information for release. Ensures appropriate procedures are followed prior to the release of any client record. Oversees preparation of medical records for electronic archive of files when necessary. Consults with clinical staff regarding release of confidential information.
3. Responsible for maintaining current CIS data in assigned fields. Monitors admission and discharge status.
4. Attends training and committee meetings as assigned. Consults with supervisor regarding concerns about Medical Record policy and procedures. Presents relevant Medical Record issues in Unit meetings.
5. Adheres to OAMHC, DMH and State Corporate Compliance policies, procedures, and regulations.
6. Other duties as assigned
Minimum and Additional Requirements
State: A high school diploma. Related clerical experience may be substituted for a high school diploma.
DMH: A High School Diploma and 2 years of clerical experience, or an Associates Degree in secretarial science or other related field, or 3 years clerical experience.
Preferred Qualifications
Knowledge of the principles, policies and practices of clerical duties. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to communicate effectively. Ability to deal courteously and effectively with the public. Ability to exercise judgement and discretion in interpreting and applying policies and procedures.
Must be comfortable and effective working in a professional office environment. Must understand and address the needs of external and internal customers of the Center. Must have a positive attitude and treat all consumers, staff, supervisors, and surrounding community with dignity and respect at all times. Must posses a current, valid state motor vehicle operator license.
Additional Comments
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave accrual per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
For the Dept. of Mental Health, do you have experience using computer software for data compilation and review?
- Yes
- No
02
How serious do you take being on time and being present for work as scheduled?
03
Do you have experience with electronic health/ medical records?
- Yes
- No
04
Are you on the Registry of Convicted Sex Offenders?
- Yes
- No
05
Are you willing to take a mandatory pre-employment drug test?
- Yes
- No
06
Have you ever been an employee of the South Carolina Department of Mental Health, other State Agency, or SC School District?
07
Do you have experience in a front line customer service capacity?
- Yes
- No
08
Do you have experience interpreting complex rules and applying them to specific situations?
- Yes
- No
09
Please indicate your understanding to the following statement by checking Yes below:If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application.
- Yes
- No
10
Have you attached your unofficial transcripts to this application?
- Yes
- No
11
The South Carolina Department of Mental Health is recognized as a licensed hospital system, thus, may require employees to be fully vaccinated as a condition of employment, subject to an approved exemption. Checking this box indicates my understanding to the above referenced statement.
Required Question
