Address
Form of workSalary: $31,750.00 - $34,680.00 Annually
Location : York County, SC
Job Type: FTE - Full-Time
Job Number: 162433/61007274
Agency: DHEC-PH Region-Midlands
Opening Date: 03/05/2024
Closing Date: 3/25/2024 11:59 PM Eastern
Class Code:: AA50
Slot Number:: 0371
Position Number:: 162433/61007274
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 3
Hiring Range - Min.: $31,750.00
Hiring Range - Max.: $34,680.00
Opening Date: 03/05/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Careers at DHEC:
Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
Under the direct supervision of the Administrative Coordinator, the Administrative Specialist II will perform administrative support duties for client services. Implement and adhere to agency and program policies and procedures to provide established guidelines around customer service, confidentially, and cultural competency while providing quality customer service maintaining strict confidentiality.
Clinical Services:
-Meet, interview, and direct public health clients in accordance with the Postpartum Newborn Home Visit, Preventive Health, and Immunization programs agency policies. Process information, complete medical records and enters all client information into applicable electronic applications and third party billing.
-Answer telephone providing customer service to, schedule appointments, as needed.
-Screen and update eligibility based on program requirements.
Office Support and Training:
-Attend relevant program and agency training and meetings.
- Ensure necessary materials and resources are utilized to prepare and submit required reports.
-Ensure office supplies are ordered and maintained in accordance with procurement policies and procedures; state issued vehicle maintenance and reports are submitted timely;deposits are completed and change funds are adhered to according to the state and regional policies and procedures.
-Assist with Switchboard, as needed.
Emergency Preparedness:
-In accordance with the State's Disaster Plan, which includes hazardous weather, DHEC employees may be required to work in times of an emergency or disaster.
This position is located within the Rock Hill Health Department located in York County.
Minimum and Additional Requirements
State Minimum Requirements:
A high school diploma. Related clerical experience may be substituted for a high school diploma.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Agency Additional Requirements:
High School diploma or GED and two (2) years of medical office/clinical clerical office experience which includes public contact or an Associates' Degree in Secretarial Science or a related field and one (1) year of medical office/clinical clerical office experience. Must have advance computer skills and office equipment knowledge.
Preferred Qualifications
Bilingual in Spanish/English; and one (1) year experience with electronic health and medical records.
Additional Comments
This position is part of the South Carolina Department of Health and Environmental Control's Maternal Children Health (MCH). The work performed supports DHEC's mission to improve the quality of life for all South Carolinians by protecting and promoting the health of the public and the environment. Effective July 1, 2024, this position will transfer to the South Carolina Department of Public Health created by Senate Bill 399 which provides for the creation of the Department of Public Health to assume the public health-related functions of DHEC.
Driving Record: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
Equal Employment: SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Reasonable Accommodation: Applicants needing an accommodation for medical reasons or a sincerely held religious belief may submit a request for an accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
Immunization Requirements: All new employees who are healthcare providers will be required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, varicella, and Hepatitis B prior to beginning employment.
The South Carolina Department of Health and Environmental Control offers an exceptional benefits package for Temporary Grant positions will include:
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, & Children• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.
02
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement.
03
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10 year driving record. I have read and acknowledge the above statement.
04
How did you hear about this position?
05
In accordance with the State's Disaster Plan, which includes hazardous weather, DHEC employees may be required to work in times of an emergency or disaster. Will you be able to meet this requirement?
06
All new employees who are healthcare providers are required to provide documentation of immunity or to be immunized against measles, mumps, rubella, pertussis, varicella, and hepatitis B, prior to beginning employment. Do you understand the requirements of the job?
07
Do you have a high school diploma?
08
Do you have one (1) year experience with electronic health medical records?
09
Do you have one (1) year experience with Medicaid, Medicare, or other third-party insurance billing?
10
Do you meet the requirements of two (2) years of medical office and clinical clerical office experience?
Required Question
Location : York County, SC
Job Type: FTE - Full-Time
Job Number: 162433/61007274
Agency: DHEC-PH Region-Midlands
Opening Date: 03/05/2024
Closing Date: 3/25/2024 11:59 PM Eastern
Class Code:: AA50
Slot Number:: 0371
Position Number:: 162433/61007274
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 3
Hiring Range - Min.: $31,750.00
Hiring Range - Max.: $34,680.00
Opening Date: 03/05/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Careers at DHEC:
Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
Under the direct supervision of the Administrative Coordinator, the Administrative Specialist II will perform administrative support duties for client services. Implement and adhere to agency and program policies and procedures to provide established guidelines around customer service, confidentially, and cultural competency while providing quality customer service maintaining strict confidentiality.
Clinical Services:
-Meet, interview, and direct public health clients in accordance with the Postpartum Newborn Home Visit, Preventive Health, and Immunization programs agency policies. Process information, complete medical records and enters all client information into applicable electronic applications and third party billing.
-Answer telephone providing customer service to, schedule appointments, as needed.
-Screen and update eligibility based on program requirements.
Office Support and Training:
-Attend relevant program and agency training and meetings.
- Ensure necessary materials and resources are utilized to prepare and submit required reports.
-Ensure office supplies are ordered and maintained in accordance with procurement policies and procedures; state issued vehicle maintenance and reports are submitted timely;deposits are completed and change funds are adhered to according to the state and regional policies and procedures.
-Assist with Switchboard, as needed.
Emergency Preparedness:
-In accordance with the State's Disaster Plan, which includes hazardous weather, DHEC employees may be required to work in times of an emergency or disaster.
This position is located within the Rock Hill Health Department located in York County.
Minimum and Additional Requirements
State Minimum Requirements:
A high school diploma. Related clerical experience may be substituted for a high school diploma.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Agency Additional Requirements:
High School diploma or GED and two (2) years of medical office/clinical clerical office experience which includes public contact or an Associates' Degree in Secretarial Science or a related field and one (1) year of medical office/clinical clerical office experience. Must have advance computer skills and office equipment knowledge.
Preferred Qualifications
Bilingual in Spanish/English; and one (1) year experience with electronic health and medical records.
Additional Comments
This position is part of the South Carolina Department of Health and Environmental Control's Maternal Children Health (MCH). The work performed supports DHEC's mission to improve the quality of life for all South Carolinians by protecting and promoting the health of the public and the environment. Effective July 1, 2024, this position will transfer to the South Carolina Department of Public Health created by Senate Bill 399 which provides for the creation of the Department of Public Health to assume the public health-related functions of DHEC.
Driving Record: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
Equal Employment: SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Reasonable Accommodation: Applicants needing an accommodation for medical reasons or a sincerely held religious belief may submit a request for an accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
Immunization Requirements: All new employees who are healthcare providers will be required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, varicella, and Hepatitis B prior to beginning employment.
The South Carolina Department of Health and Environmental Control offers an exceptional benefits package for Temporary Grant positions will include:
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, & Children• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.
- Yes
- No
02
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement.
- Yes
- No
03
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10 year driving record. I have read and acknowledge the above statement.
- Yes
- No
04
How did you hear about this position?
- State NeoGov website (jobs.sc.gov)
- LinkedIn, Twitter, Facebook
- Employee Referral/Agency Recruiter
- College Job Board
- External Job Board (SC Works, Indeed, Association)
- Other
05
In accordance with the State's Disaster Plan, which includes hazardous weather, DHEC employees may be required to work in times of an emergency or disaster. Will you be able to meet this requirement?
- Yes
- No
06
All new employees who are healthcare providers are required to provide documentation of immunity or to be immunized against measles, mumps, rubella, pertussis, varicella, and hepatitis B, prior to beginning employment. Do you understand the requirements of the job?
- Yes
- No
07
Do you have a high school diploma?
- Yes
- No
08
Do you have one (1) year experience with electronic health medical records?
- Yes
- No
09
Do you have one (1) year experience with Medicaid, Medicare, or other third-party insurance billing?
- Yes
- No
10
Do you meet the requirements of two (2) years of medical office and clinical clerical office experience?
- Yes
- No
Required Question
