Administrative Specialist

OCR MISSION
The Office of the Child's Representative (OCR)'s mission is to give children and youth a voice in Colorado legal proceedings through high-quality legal representation that protects and promotes their safety, interests, and rights.
OCR VISION
Justice, opportunity, and healthy families for all court-involved children and youth.
OCR VALUES
Accountability: Colorado's children, attorneys, families, and communities can count on OCR to ensure that each decision we make and action we take advances our mission in a fair, equitable, inclusive, and transparent manner.
Efficiency: OCR strives to accomplish its mission and conserve resources by streamlining efforts, adhering to deadlines, resolving conflict constructively, and honoring well-defined projects, processes, and roles. We balance our drive to achieve with thoughtful planning and implementation.
Empowerment: OCR cultivates an environment of respect, honesty, and equity. We value the diverse experiences and expertise of the children we serve, our attorneys, and our staff. We invest time to reflect and connect, focus on strengths, value feedback, and recognize success. We stand for justice and support each other in our mission to empower children.
OCR OVERVIEW
OCR is an independent agency within the State of Colorado Judicial Branch that supports and oversees guardians ad litem (GAL). The OCR employs 12 attorneys, 4 case coordinators and 3 administrative staff members in its El Paso County GAL Office in Colorado Springs, Colorado.BROAD SCOPE OF POSITION: The Administrative Specialist will provide secretarial and clerical support services for the Office of the Guardian Ad Litem.
MAJOR RESPONSIBILITIES AND DUTIES INCLUDE, BUT ARE NOT LIMITED TO:

• Maintaining the front desk, including answering the main office phone line and greeting visitors and clients, and directing appropriately
• Perform various administrative office duties, including but not limited to filing case documents, managing mail, faxing, and copying
• Complete data entry in the office database, OCR CARES
• Complete various word processing projects
• Request records from various sources to support client representation
• Take direction from the management team on miscellaneous projects
• Maintain confidentiality of client files and operations of the office
• Perform all tasks in a prompt, efficient, and organized manner
• Perform other duties as assigned

MINIMUM QUALIFICATIONS
High School diploma or equivalent
PREFERRED QUALIFICATIONS

• Excellent work references that demonstrate an ability to easily adapt to an administrative office role
• Ability to work effectively with office staff, multiple attorneys, court staff, and the general public
• Strong skills in grammar, spelling, and punctuation
• Proficiency in software applications including Microsoft Office, Windows, and Internet and cloud-based programs
• Ability to communicate effectively and work cooperatively with others
• Ability to exercise good judgment and discretion
• Ability to organize and prioritize work, and to work independently

WORK ENVIRONMENT
The position requires work in an office setting, however working remotely from home is allowed occasionally. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position routinely handles emergent or crisis situations and may be frequently subject to interruptions, multiple calls and inquiries. The noise level in the shared office environment is generally moderate.
OTHER DUTIES/TRAVEL
The OCR El Paso County Office's primary work takes place in El Paso County; however, special projects or duties outside the primary scope of the position may be assigned by the Managing Attorney. Office and agency needs may require travel to events outside of the Front Range, including meetings, training and conferences (state and national). The estimated work time to travel outside of the Front Range for this position is less than 5 percent.HOW TO APPLY
Application packet must include the following:
1) Cover letter
2) Resume
3) Minimum of three professional references
Email the application packet to ccardenas@guardianadlitemelpaso.org by the closing date.
Applications will not be considered that are late, contain documents that are illegible, incomplete, or are in a file format we cannot open or read (PDF preferred, Microsoft Word is acceptable). Be sure your application materials specifically address your experience and qualifications for the position described in this document. Successful applicants will be contacted to schedule a virtual or in-person interview. Applications received after the closing date/time will not be considered.
BENEFITS
This position is eligible for State of Colorado benefits, including participation in retirement, health, dental, vision, life/AD&D, and short-term disability plans, and paid leave
EEOC STATEMENT
The Office of the Child's Representative is committed to providing an environment free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. The OCR is an equal opportunity/affirmative action employer fully committed to achieving a diverse workforce.Employment Type: Full Time