Administrative Specialist - 4 Day Work Week!

Christian Medical & Dental Associations, the world’s largest faith-based organization of healthcare professionals, is seeking a full-time Administrative Specialist to work with our Global Health Outreach (GHO) ministry team. The successful candidate will provide excellent professional administrative support to the GHO ministry team.

PRIMARY RESPONSIBILITIES:

• Review, process and respond to email requests for the various scholarships offered for GHO trips.
• Maintain all scholarship accounts via Excel Spreadsheets and compile documentation for donor follow up.
• Create and email links to surveys for each GHO team and process responses as they are received.
• Prepare and mail post-trip thank-you letters to each team member upon completion of the trip.
• Prepare and maintain all items/products to be taken to conferences and meetings to promote GHO.
• Maintain post-trip statistics log and submit monthly report to the Director of GHO.
• Preparation of Continuing Education (CE) application forms, monitoring and submission for live events.
• Assist GHO Program Director with financial duties (AR - batches, receipts, charges/collections) when needed.
• Assist GHO Program Director to post trips on ServiceReef.
• Prepare monthly expense reports (Concur) for the GHO Director and GHO Program Coordinator.
• Provide GHO Director with information for the monthly and annual reports.
• Promptly answer telephone and email inquiries.
• Prepare and submit Concur financial reports for GHO Director and GHO Program Coordinator.
• Monitor GHO Projects email account.
• Assist, when needed, GHO Warehouse and Inventory Coordinator with picking and packing meds and supplies for various trips.
• Assist, when needed, GHO Travel Coordinator with airline reservations for GHO participants.
• Perform other duties as assigned and directed to the satisfaction of the supervisor.

MINIMUM QUALIFICATIONS:

• Character compatible with the purposes, practices and values of CMDA
• A heart for missions and service
• Advanced experience with Microsoft Office products; knowledge and use of Excel and database application programs
• Ability to compose and edit letters and other forms of written communication
• Advanced organizational skills and attention to details
• Ability to handle telephone inquiries in a professional and timely manner
• Ability to prepare letter and e-mail communications professionally and timely
• Ability to work independently
• Understanding of basic accounting procedures and ability to enter data accurately
• Ability to multitask and understand goals to meet ongoing deadlines

DESIRABLE EXPERIENCE:

• College level experience in office administration
• Accounting experience and/or college degree

Employee Benefits & Perks

• 4-Day Work Week
• Medical, Dental and Vision Insurance
• Health Savings Account
• 401(K) Plan with GENEROUS company contribution
• Life Insurance
• Vacation, Sick Leave accrual begins immediately
• Personal Leave – 20 hours annually
• 9 holidays including a floating holiday
• Chapel services twice a week
• Team building and bonding activities regularly scheduled (on and off-site)
• On-site fitness center
• 30-minute personal exercise break daily
• Opportunities for employee and spouse to participate in CMDA-sponsored international ministry tours and medical mission trips

To express interest, please send resume and cover letter detailing your personal faith journey and commitment to Christian values to:

Lindsay.Hawkins@cmda.org| www.cmda.org/careers

Job Type: Full-time

Pay: $30,000.00 - $34,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift

Work Location: In person