ADMINISTRATIVE PROGRAM SPECIALISTUndergraduate Programs Office - Haslam College of BusinessRegular Full-Time, Market Range 6The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for a Administrative Program Specialist (Full-time, Non-exempt) in the Undergraduate Program Office. Reporting to the Executive Director, the Administrative Program Specialist will be responsible for the creation and maintenance of the timetable of classes and management of classroom assignments in the Haslam College of Business. The position ensures the efficient scheduling of academic courses and activities to meet the college's objectives and the needs of students, faculty, and staff.
Qualifications
Responsibilities:Timetable of Classes
- Collaborate with academic departments, department leadership and faculty, and administrative staff to gather course schedules and enrollment projections to ensure accurate and efficient timetable creation.Serve as a liaison with Registrar's Office on timetable process, workflows, and submission deadlines.Maintain accurate records of course schedules, room assignments, faculty availability, and any changes or updates made to the timetable.Provide timely communication to relevant stakeholders regarding timetable changes, updates, or conflicts, ensuring transparency and clarity.Address conflicts or challenges related to scheduling by proposing viable solutions that align with academic and resource constraints.
- Coordinate and allocate available classrooms, lecture halls, and specialized spaces for academic courses, exams, seminars, and other related activities within the Haslam College of BusinessUtilize scheduling software and tools to efficiently assign rooms based on course requirements, class sizes, faculty preferences, and technological needs.Collaborate closely with academic departments, faculty members, and administrative staff to gather scheduling requests, preferences, and constraints, ensuring accurate and optimal classroom assignments.Maintain detailed records of room assignments, changes, and updates to facilitate transparency and accuracy in scheduling.
- Collaborate with directors and academic advisors to monitor course enrollments and business course waitlists. Assist with registration process when additional seats and/or sections are made available.Organize business class prerequisite checks at the end of each academic term. Make appropriate decisions to drop courses for students who do not satisfactorily complete course prerequisites.
- Attend unit and college meetingsAssist with planning and implementation of eventsParticipate in professional development activitiesSupport initiatives and special projects as needed
- High school diploma and five years of relevant experience, or Bachelor's degree and two years of relevant experience, or Master's degreePrevious experience within an academic setting
- Previous experience in timetable creation and scheduling
- Strong organizational skills with attention to detailStrong analytical and problem-solving skillsAbility to work under pressure, prioritize tasks, and meet deadlinesExcellent communication and interpersonal abilities to collaborate effectively with diverse stakeholdersProficiency in technology, systems, and tools related to course scheduling and student information (such as Banner, 25Live, Microsoft Excel, etc.)Knowledge of and adherence to FERPA regulations
Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Hcb Undergrad Program
Schedule: Full-time
Job Posting: Feb 14, 2024, 3:35:46 PM